After 3 months: health and dental benefits, 401k, 2 weeks’ vacation, 9 sick days, Commuter Checks for transit passes, annual budget for professional development.
As our new Billing, Contracts & AP Administrator, your primary goal is to master our accounting systems and become a trusted member of our accounting team. You’ll support the accounting manager and five Principals for project billing coordination. You will also work with subconsultants on billing issues, and handle all accounts payable and billing tasks.
Your incredible attention to detail will be your greatest asset in this role. You’ll maintain records and budgets for project contracts. You’ll review, code, and process numerous sub consultants’ invoices for many different projects. You’ll ensure accounts payable transactions are processed accurately. You’re known for precision in your work, and never letting the small (but critical) details slip by unnoticed.
You focus on the details, but understand how they connect to the big picture. Your work is more than just the numbers. You’ll use your strong communication skills to inform our architects, sub consultants, and management team about relevant budgetary information, so they can make timely decisions about ongoing projects.
Your ability to express yourself clearly will allow you to translate financial jargon into easy-to-understand information. This skill will be helpful as you communicate with our internal team and external sub consultants about invoice processing and budget analysis.
You’ll enjoy the variety in your work, the daily challenge, and the opportunity to learn here. You’ll be part of a small, two-person accounting team, which means you’ll be exposed to many areas of accounting. And, as you become more confident in your work here, you’ll have the opportunity for growth.
o Maintaining project contract folders
o Updating and maintaining accurate records and files in Excel and our Deltek Vision software for regular projects
o Communicating with principals (architects) and sub consultants about current budgets and invoice approval
o Managing monthly client billing
o Accounts payable for regular projects, overhead vendors and employee expenses: reviewing invoices, coding, processing timely payments
o Maintaining daily Cash Activity in Excel
o Accounts receivable: reviewing payments, coding, and communicating with clients about overpayment/underpayment
o Reviewing and posting semi-monthly timesheets
o Reviewing online account for deposits and correct charges daily
o Participating in year-end projections for A/P
College degree/diploma or associates degree/diploma in accounting. Legally entitled to work in the United States.
Send cover letter and resume to firstname.lastname@example.org. No phone calls please!