Billing, Contracts & AP Administrator

Business Name: 
Gelfand Partners Architects
Industry: 
Architecture/Urban Planning
Type of Position: 
Full-Time Job
Grade Level: 
Graduate
Location: 
SOMA San Francisco
Days/Hours per Week: 
40 hrs / 5 days
Pay Range: 
TBD
Benefits: 

After 3 months: health and dental benefits, 401k, 2 weeks’ vacation, 9 sick days, Commuter Checks for transit passes, annual budget for professional development.

 

Position Description: 

As our new Billing, Contracts & AP Administrator, your primary goal is to master our accounting systems and become a trusted member of our accounting team. You’ll support the accounting manager and five Principals for project billing coordination. You will also work with subconsultants on billing issues, and handle all accounts payable and billing tasks.

Your incredible attention to detail will be your greatest asset in this role. You’ll maintain records and budgets for project contracts. You’ll review, code, and process numerous sub consultants’ invoices for many different projects. You’ll ensure accounts payable transactions are processed accurately. You’re known for precision in your work, and never letting the small (but critical) details slip by unnoticed.

You focus on the details, but understand how they connect to the big picture. Your work is more than just the numbers. You’ll use your strong communication skills to inform our architects, sub consultants, and management team about relevant budgetary information, so they can make timely decisions about ongoing projects.

Your ability to express yourself clearly will allow you to translate financial jargon into easy-to-understand information. This skill will be helpful as you communicate with our internal team and external sub consultants about invoice processing and budget analysis.

You’ll enjoy the variety in your work, the daily challenge, and the opportunity to learn here. You’ll be part of a small, two-person accounting team, which means you’ll be exposed to many areas of accounting. And, as you become more confident in your work here, you’ll have the opportunity for growth.

 

Position Responsibilities: 

o Maintaining project contract folders
o Updating and maintaining accurate records and files in Excel and our Deltek Vision software for regular projects
o Communicating with principals (architects) and sub consultants about current budgets and invoice approval
o Managing monthly client billing
o Accounts payable for regular projects, overhead vendors and employee expenses: reviewing invoices, coding, processing timely payments
o Maintaining daily Cash Activity in Excel
o Accounts receivable: reviewing payments, coding, and communicating with clients about overpayment/underpayment
o Reviewing and posting semi-monthly timesheets
o Reviewing online account for deposits and correct charges daily
o Participating in year-end projections for A/P

 

Required Qualifications: 

College degree/diploma or associates degree/diploma in accounting. Legally entitled to work in the United States.

 

How to Apply: 

Send cover letter and resume to mail@gelfand-partners.com. No phone calls please!

 

Application Deadline: 
ASAP

Management Trainee

Business Name: 
Hajoca Corporation
Industry: 
Retail/Wholesale
Type of Position: 
Full-Time Job
Grade Level: 
Undergraduates
Location: 
San Francisco
Days/Hours per Week: 
7/45
Pay Range: 
50,000 annually plus bonus
Benefits: 

-Medical
-Dental
-401K
-Cash Retirement Account
-Profit Sharing
-Paid vacation and holidays
-Life Insurance

 

Position Description: 

Hajoca’s Management Development Program is a training path for candidates interested in
becoming a manager of a Hajoca location.

Bright, driven individuals (industry experience not necessary), learn every aspect of the
distribution of plumbing, heating, and industrial supplies through a rigorous three-year
rotational program.

 

Position Responsibilities: 

You’ll rotate through job functions in all parts of the business and work alongside a highly
dedicated team of people who handle everything from stocking the warehouse to computing
financial statements to generating business and much more. This is valuable training that will
stick with you once you complete the program and get promoted. As a manager, you’ll be
making all of the decisions for the business from who to hire, what products to sell and for how
much, and how to better engage customers through sales and marketing. You will truly be an
entrepreneur, running your own business.

 

For a detailed description, please visit www.hajocacareers.com

 

Required Qualifications: 

Let’s start with what we don’t require… your college degree need not be related to
management and any work history or job experience need not be industry related.

What you do need:

1. A Bachelor’s degree with a solid GPA
2. Demonstrated leadership in educational, athletic, professional or social activities
3. Passion for challenging and rewarding work
4. A competitive spirit and a take-charge attitude
5. Willingness to relocate
6. A 90 MPH fast ball…

…OK, we’re kidding about the last one!

Seriously speaking, we seek quality over quantity for our Management Development Program.
We take the raw potential of our management trainees and cultivate it. If you have drive and
imagination, if you set high expectations for yourself and have the determination to exceed
them, it’s time to consider Hajoca as the place to start your future.

Preferred Qualifications

-Bachelor’s degree in a business-related field (althouth we hire all majors)
-Customer Service or Retail Sales Experience

 

How to Apply: 

Please visit www.hajocacareers.com and click on the Apply Now button. Once there, select your geographical preference. 

Application Deadline: 
Open until filled

Dental Office Front Desk

Business Name: 
Dr Wilson Tso Dental Office
Industry: 
Healthcare
Type of Position: 
Part-Time Job
Grade Level: 
All University students
Location: 
San Francisco
Days/Hours per Week: 
24 -30
Pay Range: 
Per Experience
Benefits: 

Per Experience 

Position Description: 

Employment type: Part-time/Full time
Seeking a Part time Dental Receptionist for a dental office in San Francisco. Position has potential to become Full time. 

Position Responsibilities: 

- Assist patients with scheduling appointments
- Check insurance eligibilities
- Answer phones

 

Required Qualifications: 

Fluent in English, Mandarin, Cantonese, some computer skills, typing. 

Preferred Qualifications 

Customer oriented worker, team player. 

How to Apply: 
Application Deadline: 
Open until filled

Client Services Trainee

Business Name: 
Always Best Care Peninsula
Industry: 
Healthcare
Type of Position: 
Part-Time Job
Grade Level: 
Undergraduates
Location: 
San Mateo and San Francisco County
Days/Hours per Week: 
15-20 hours per week
Pay Range: 
$15/hour and up
Benefits: 

Will discuss with applicant

Position Description: 
  • Familiarize with Always Best Care Policies and Procedures regarding IHC and ALP (assessments, paperwork, levels of care, pricing etc)
  • Good phone skills
  • Ability to coordinate and organize multiple tasks
  • Good communication skills
  • Self starter
  • Works closely with Staffing/Care Coordinator and Owner
  • Familiar with computer and specific programs related to job
Position Responsibilities: 
  • Visiting all new clients the first day of service
  • Schedules follow up visits to clients home for Quality Service Reviews monthly (making sure clients are on appropriate levels of care, being charged the appropriate rates and that caregivers are properly trained for the specific client.)
  • Maintain good working relationships with clients, family members and caregivers, focus on retention (retaining both clients and caregivers)
  • Working with Regional Manager to develop networking relationships with various referral sources and obtain contracts with Independent/Assisted Living communities.

 

Required Qualifications: 

 

 
How to Apply: 

Please send resume to Angela Encarnacion at aencarnacion@abc-seniors.com

Application Deadline: 
Open until filled

Brand Ambassador - ReGrained

Business Name: 
ReGrained
Industry: 
Food Services
Type of Position: 
Part-Time Job
Grade Level: 
All University students
Location: 
San Francisco
Days/Hours per Week: 
3-6 hrs./wk on average
Pay Range: 
$15 start
Benefits: 

Fun environment, delicious granola bars, working for a mission based company. 

Position Description: 

The Demo Specialist introduces products to customers, provides product education, promotes sales and creates theatre in the store or event. This position also gathers consumer feedback for internal use. The individual must possess a strong knowledge of foods and food sanitation, have excellent customer service skills, and a passion for ReGrained’s mission and product.

 

Position Responsibilities: 

• Provide excellent customer service and address needs of customers in a timely and effective manner.
• Perform product demonstrations in retail locations and external events.
• Work to ensure all demos are effectively and efficiently facilitated including set up, clean up and completing online survey for each demo.
• Sell product via samples, brand story, and personal experience.
• Creatively merchandise demo product.
• Work with brand representative to create a monthly calendar of demos based on your availability and the needs of the company.
• Work with head of sales to ensure ample product for demos is ordered, and that product is reordered after demos.
• Communicate with retailer regarding in-store product availability or changes in demo schedule.
• Maintain demo equipment as needed.
• Follow and comply with established procedures, including health and sanitation, and adhere to safe work practices.
• Operate and sanitize all equipment in a safe and proper manner.
• This job posting is intended to describe the general requirements for the performance of this job. It is not a complete statement of duties, responsibilities or requirements.

 

Required Qualifications: 

• Previous experience conducting and/or organization store demos with ability to sell food products preferred.
• Passion for ReGrained’s misson and demonstrated food knowledge.
• Excellent interpersonal skills, able to knowledgeably and enthusiastically communicate product line to customers. Able to communicate effectively in English.
• Working knowledge and application of all merchandising expectations with a specific focus on attention to detail.
• Ability to perform simple math operations (addition, subtraction, multiplication and division).
• Proficient with Word, Excel, Outlook, and internet.
• Proper use of knives, personal protective equipment, all other equipment used during preparation and clean up.
• Able to work a flexible schedule based on the needs of the company, including evenings, weekends and holidays as required.

 

How to Apply: 
Application Deadline: 
ASAP

Commercial Real Estate Internship

Business Name: 
Cushman & Wakefield
Industry: 
Real Estate
Type of Position: 
Full-Time Internship
Grade Level: 
Junior
Location: 
San Francisco, California
Days/Hours per Week: 
5 days per week, 8 hours per day
Pay Range: 
$15 per hour. Interns will not be hired through Atrium Staffing
Position Description: 

Intern will have exposure to many facets of the building operation.

Position Responsibilities: 
  • Provide tenant coordinator support
  • Provide accounting/budgeting support
  • Assist with property management support

 

Required Qualifications: 
  • Interest in commerical real estate 
  • Strong work ethics
  • Strong written and verbal communication skills
  • Problem-solving and analytical skills
  • Positive attitude 
How to Apply: 

Please send resume to heidiyu@sfsu.edu. Strong resumes will be submitted. Students who submit resumes that need editing will receive feedback by email. 

Application Deadline: 
Open Until Filled

Commercial Real Estate Internship

Business Name: 
City & County of San Francisco - Real Estate Department
Industry: 
Real Estate
Type of Position: 
Part-Time Internship
Grade Level: 
Senior
Graduate
Location: 
San Francisco, California
Days/Hours per Week: 
Flexible
Pay Range: 
$19.81 per hour
Position Description: 

Mentored by one of out building managers or project managers. The position can be assisting major tenant improvement projects or our transaction section.  

Position Responsibilities: 
  • Provide Tenant Coordinator Support 
  • Provide Property Management Support
  • Assist with Construction Project Support
Required Qualifications: 
  • Interest in commerical real estate 
  • Strong work ethics
  • Strong written and verbal communication skills
  • Problem-solving and analytical skills
  • Positive attitude 
How to Apply: 

Please send resume to heidiyu@sfsu.edu. Strong resumes will be submitted. Students who submit resumes that need editing will receive feedback by email. 

Application Deadline: 
ASAP

Commercial Real Estate Internship

Business Name: 
Hines
Industry: 
Real Estate
Type of Position: 
Part-Time Internship
Grade Level: 
Senior
Location: 
San Francisco, CA
Days/Hours per Week: 
2-3 days per week from 9am to 3-4pm
Pay Range: 
$20 per hour
Position Description: 

Mainly support for property management. Intern would rotate among 3 of Hines' downtown SF offices.

Position Responsibilities: 
Tenant Coordinator Support X
Property Management Support X
Engineering Services Support X
Construction Project Support X
Required Qualifications: 

- An interest in commercial real estate

- A strong work ethic

- Strong communication skills

- Positive attitude

- Team player

- Analytical, problem-solving skills

How to Apply: 

Please send your resume to heidiyu@sfsu.edu

If your resume is strong, it will be submitted. Students that submit resumes that need editing will receive feedback on their resume for improvement. 

Application Deadline: 
Open until filled

Commercial Real Estate Internship

Business Name: 
HFF
Industry: 
Real Estate
Type of Position: 
Full-Time Internship
Grade Level: 
Junior
Location: 
San Francisco, CA
Days/Hours per Week: 
5 days a week M-F, 8 hours per day
Pay Range: 
$20 per hour
Position Description: 
  • Assisting with rent rolls, demographics, tenant profiles, etc.
  • Preparing and writing market research.
  • Obtaining and analyzing market information and statistics.
  • Researching demographics and traffic counts.
  • Assist in the due diligence process.
  • Value listings and proposed listings in Argus and Excel.
  • Review and summarize leases (lease abstracting).
  • Assist in the design and preparation of teasers and books.
  • Create appropriate charts and other graphic materials.
  • Other duties as assigned.
Position Responsibilities: 
  • Assisting with rent rolls, demographics, tenant profiles, etc.
  • Preparing and writing market research.
  • Obtaining and analyzing market information and statistics.
  • Researching demographics and traffic counts.
  • Assist in the due diligence process.
  • Value listings and proposed listings in Argus and Excel.
  • Review and summarize leases (lease abstracting).
  • Assist in the design and preparation of teasers and books.
  • Create appropriate charts and other graphic materials.
  • Other duties as assigned.
Required Qualifications: 

- An interest in commercial real estate

- A strong work ethic

- Strong communication skills

- Positive attitude

- Team player

- Analytical, problem-solving skills

How to Apply: 

Please send your resume to heidiyu@sfsu.edu.

If your resume is good to go, it will be submitted to the company. If the resume needs strengthening, feedback will be provided on how to improve the resume. 

Application Deadline: 
Open until filled

Human Resources Associate

Business Name: 
Institute on Aging
Industry: 
Non-Profit/Philanthropy
Type of Position: 
Full-Time Job
Grade Level: 
Junior
Senior
Location: 
3575 Geary Blvd. San Francisco, CA 94939
Days/Hours per Week: 
Monday through Friday; 8:30 a.m. to 5:00 p.m.
Pay Range: 
Dependent upon experience ($16.00 - $18.00 per hour)
Benefits: 
  • IOA offers medical
  • Dental
  • Vision
  • Paid time off
  • Sick time
  • Holiday pay
  • 403-b with agency match
Position Description: 

Institute on Aging ("IOA") works to enhance the quality of life for adults as they age by enabling them to maintain their health, well-being, independence and participation in the community. We serve a diverse population of older adults and disabled adults by providing innovative, community-based programs that enable our clients to live at home for as long as possible. We serve as an essential partner in the continuum of care by providing health services, social and emotional support, and education and advocacy.

Position Responsibilities: 

IOA's Human Resources department is seeking a talented Human Resources Associate to join its Operations team ASAP. Key duties and responsibilities of the position include, but are not limited to:

  • Providing overall administrative support to the HR department, including maintaining and processing documentation and records
  • Supporting employment area by handling reference checks and personnel changes
  • Providing, compiling and preparing data for statistical reporting
  • Answering employee questions about policies and procedures
  • Assisting in projects, such as HR events, benefits open enrollment, employee communications and company-wide meetings 
  • Inputting/updating new hires, terminations and employee changes on ADP HRIS database
  • Monitoring the HRADMIN email account and eFax tool

• Managing IOA’s relationship with the employment verification vendor

• Generating employee personnel files and all new hire packages

• Filing correspondences and forms in employee personnel files

• Monitoring HR department office supplies

• Completing cross-functional training aimed at providing back-up to the HRIS Analyst, Benefits Administrator, Payroll Administrator and other members of the HR team. 

• Handling HR projects as assigned

Required Qualifications: 
  • Experience working within a professional office environment
  • Ability to use good judgment and work with confidential data
  • Excellent MS Office Suite skills
  • Excellent interpersonal, oral and written communication skills
  • Strong organizational skills and ability to comprehend complex material and details
  • Demonstrated ability to be flexible and handle multiple tasks and varying priorities in deadline-oriented environment
How to Apply: 
  • Log onto https://www.ioaging.org 
  • Go to “Working at IOA”
  • Click onto “Current Job Openings”
  • Look for “Human Resources” and “Human Resources Associate
  • Apply to Position
Application Deadline: 
Open until filled