Volunteer Management

• Serves as staff liaison to committees that have responsibility for programs and events (Events Committee, BOMA Young Professionals Committee, Education Committee, etc.). Works with committees to draft agendas, set calendar, plan, and execute their respective activities.

   

  Program Development

  • Identifies, develops, and manages programs to meet the needs of building owners and managers that allows for progression of competencies throughout members’ careers. Evaluates new program opportunities that fit professional development goals.
  • Collaborates with the Member Services Director to develop and execute revenue plan for all BOMA events, education, and networking events.
  • Assess current and future educational needs annually for members through surveys, interviews and feedback from members, association staff, committees, and the Board of Directors to continually improve program offerings.

  Program Execution

  • Plan and manage logistical functions for the following events, programs and social/networking functions; seminars/workshops, board of directors meetings & special meetings (as directed by the EVP or Member Services Director), Young Professional events, Networking Events (BOMA at the BALLPARK, golf tournament/wine tour, Holiday Party), BOMA Bay Area Awards Gala (biannual), and others as planned.
  • Evaluate program/event histories, budget considerations, contractual provisions, and planning committee recommendations to determine requirements as to space, facilities, technology, equipment, catering, and on-site management.
  • Serve as principal liaison between committees, contractors, organizers, and administrators with regards to all facets of the logistical operations and support of multiple programs and events.
  • Negotiate terms, execute, and administer contracts with facilities vendors for services, in accordance with budget constraints and BOMA policies and procedures.
  • Conduct offsite venue inspections, as necessary, and lift and move objects up to 20 pounds +/- as related to event preparation and cleanup. Events are held in downtown SF. From time to time, travel required to events in Marin, East Bay, or the peninsula.

  Administrative

  • Develop and maintain the Association’s annual programs and events calendar with input from appropriate staff and committees.
  • Send out weekly email updates to members on event, sponsorship, and registration opportunities. Coordinate with other staff to include relevant and timely notifications as necessary.
  • Responsible for input and update of all events in the AMS including event details, descriptions, sponsorship notations, etc.
  • Work with graphic designer to produce event flyers for print and digital distribution. Promote events via blast emails and social media (pre and post).
  • Oversee the event registration process and trouble shoot registration related database issues as needed.
  • General office duties as assigned as well as ad hoc projects, i.e. annual Toy Drive, etc.
  • Budget development and management.

May be responsible for one or more of the following:

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence

• Schedule and coordinate meetings/special events, as requested

• Assist in lease administration activities, including tenant contacts and insurance information; generate reports

• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures

• Prepare and code invoices for Property Manager’s approval

• Ensure office is stocked with office supplies and other required items to maintain the office

• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software

• Track and file contracts and insurance certificates; maintain follow-up system for expirations

• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders

• Maintain the property purchase order system

• Maintain lease and contract files, as well as other files located within the property management office

• Promote and foster positive relationships with tenants and clients and track service calls as required

• Assist with monthly and quarterly management reports as well as annual budget preparation

• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

May be responsible for one or more of the following:

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence

• Schedule and coordinate meetings/special events, as requested

• Assist in lease administration activities, including tenant contacts and insurance information; generate reports

• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures

• Prepare and code invoices for Property Manager’s approval

• Ensure office is stocked with office supplies and other required items to maintain the office

• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software

• Track and file contracts and insurance certificates; maintain follow-up system for expirations

• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders

• Maintain the property purchase order system

• Maintain lease and contract files, as well as other files located within the property management office

• Promote and foster positive relationships with tenants and clients and track service calls as required

• Assist with monthly and quarterly management reports as well as annual budget preparation

• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

May be responsible for one or more of the following:

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence

• Schedule and coordinate meetings/special events, as requested

• Assist in lease administration activities, including tenant contacts and insurance information; generate reports

• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures

• Prepare and code invoices for Property Manager’s approval

• Ensure office is stocked with office supplies and other required items to maintain the office

• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software

• Track and file contracts and insurance certificates; maintain follow-up system for expirations

• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders

• Maintain the property purchase order system

• Maintain lease and contract files, as well as other files located within the property management office

• Promote and foster positive relationships with tenants and clients and track service calls as required

• Assist with monthly and quarterly management reports as well as annual budget preparation

• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

You will be our point person working with our charter operators on everything from plane rerouting to inputting their schedules into our system.