CREATE Internship in Commercial Real Estate

Business Name: 
Kilroy Realty Corp.
Industry: 
Real Estate
Type of Position: 
Full-Time Internship
Grade Level: 
Senior
Location: 
SoMA, San Francisco, CA
Days/Hours per Week: 
30-40 hrs per week
Pay Range: 
$15.00 per hour
Benefits: 

To learn more about and gain experience within the commercial real estate industry.

Position Description: 
Position Responsibilities: 
  • Work directly in the Project Manager office and will be trained on entry level duties which will include AR, AP
  • Participate in construction and budget meetings, vendor walks, tenant meetings and regular team meetings.
Required Qualifications: 
  • Have an interest in commercial real estate. 
  • Strong work ethic
  • Strong communication skills
  • Strong analytical and problem-solving skills.
How to Apply: 

Please send your resume to Heidi Yu at heidiyu@sfsu.edu.

In your email, respond to the following short answers: 

1) Why are you interested in commercial real estate?

2) Why are you interested in interning with the Kilroy Realty Corp. (Please do your research).

3) Briefly describe your relevant experience from work, internship, school.

4) What are you hoping to learn from the this internship experience? 

Application Deadline: 
ASAP

CREATE Internship in Commercial Real Estate

Business Name: 
Next Play Consulting
Industry: 
Real Estate
Type of Position: 
Full-Time Internship
Grade Level: 
Senior
Location: 
Pleasanton, CA
Days/Hours per Week: 
5days/wk, 8hrs/day
Pay Range: 
Hourly - range: $14/hr
Benefits: 

To learn about the commercial real estate industry and to gain experience. 

Position Description: 
  • The internship is part of the CREATE Summer Internship Program. CREATE is a collaboration between major commercial real estate association and works to expand and strengthen the commercial real estate industry. For more information about CREATE go to: https://www.createworkforce.org/
  • Next Play Consulting: http://www.nextplayllc.com/
Position Responsibilities: 
  • Basic property management including tenant interaction on a tech-heavy campus.
  • Support day-to-day construction and management of tenants expectations
Required Qualifications: 
  • Possess an interest in day-to-day construction and management of tenants expectations
  • Strong work ethic
  • Strong communication skills
  • Strong analytical and problem-solving skills
  • Adobe graphic art skills a plus to help with campus amenity marketing.
  • An interest in LEED and sustainability is a plus as we will be starting/continuing the LEED & SITES certifications.
  • An interest in large-scale construction management is a plus as we are undergoing a major park renovation where tenant interaction and website communication will be necessary.
How to Apply: 

Please send your resume to Heidi Yu at heidiyu@sfsu.edu.

In your email, respond to the following short answers: 

1) Why are you interested in commercial real estate?

2) Why are you interested in interning with Next Play Consulting (Please do your research).

3) Briefly describe your relevant experience from work, internship, school.

4) What are you hoping to learn from the this internship experience? 

Application Deadline: 
ASAP

Accounts Receivable Administrator

Business Name: 
Cornerstone Research
Industry: 
Consulting
Type of Position: 
Full-Time Job
Grade Level: 
Undergraduates
Location: 
San Francisco, CA
Days/Hours per Week: 
40 Hours a week, 5 days a week
Pay Range: 
DOE
Benefits: 

Comprehensive benefits package

Position Description: 

The Accounts Receivable Administrator is responsible for a variety of tasks in the billing and collections department in order to facilitate the firm’s collection of client invoices. This role serves as an auditor, ensuring invoices are accurate and that proper accounting procedures are followed to account for the receipt of payments for services completed by the firm. This role is also responsible for providing the Accounting team with administrative support such as making copies, completing forms, obtaining documentation.

Position Responsibilities: 

◦Prepare cash receipts deposits and deliver to the bank.
◦Research the allocation of all incoming payments received–wires, ACHs and checks.
◦Allocate payments to invoices in the accounting system. Both from new payments as well as from the unapplied cash and retainer accounts.
◦Report on the daily cash deposit with accuracy and completeness.
◦Process write offs of accounts receivable.
◦Process refunds to clients.
◦Maintain well organized files pertaining to cash receipts, write-offs and refunds.
◦Provide assistance to the Collections Manager in terms of researching billing documents and details.
◦Prepare outstanding balance reports utilizing the accounting system, and manually update the case billing and payment history in Excel for certain cases.
◦Provide assistance to the Collections Manager in addressing audit needs, and the preparation of other reporting.
◦Collections follow up as assigned.
◦Preparation of monthly expense backup for non-centralized billers.
◦Respond to client inquiries for vendor/new vendor set up forms and information.
◦Work closely with the Client Accounting Manager in the preparation of monthly schedules relating to client discounting.
◦Identify and implement process improvements and strive to follow best practices to enhance the quality, efficiency and effectiveness of individual and team work product.

Required Qualifications: 

◦Bachelor’s or Associate’s degree
◦Working knowledge of MS Office required

◦Experience in a professional services firm

How to Apply: 
Application Deadline: 
Open until filled

Marketing Assistant

Business Name: 
Purewaterfirst.com
Industry: 
Business Services
Type of Position: 
Part-Time Internship
Grade Level: 
All University students
Location: 
31 C Airport Blvd, South San Francisco, CA
Days/Hours per Week: 
20 hours per week
Pay Range: 
$12.00 per hour
Benefits: 

No benefits; reimbursement of on the job travel expenses

Position Description: 

Sales & Marketing summer Internship: great basic skills training program assisting in all aspects of sales and marketing for a new start-up business equipment/service providing high tech water purification technology for the workplace. You can expect to get hands on training in all aspects of basic marketing and sales development skills; exactly the same skills we look for when hiring SDRs and sales reps. This includes basic sales development skills, such as outbound B2B telemarketing and door-to-door team canvassing. You will also get hands on experience in the more glamorous aspects of marketing such as developing email campaigns, marketing collateral and website marketing. You can expect to be out of the office 50% of the time. We are a successful sustainable office equipment company. Possible full time if successful. We are a small company and we are nice people. We want honest, intelligent professionals that want develop the har dcore, day-after-day skills and experience is successful sales and marketing today.

Position Responsibilities: 
  • 50% assist in developing marketing collateral (brochures, website, psostacrds, flyers), direct mail programs, salesforce.com data entry, write weekly website blog
  • 50% basic sales & marketing outreach activities such as door-to-door canvassing, B2B telephone appointment setting and inbound/outbound sales
  • Special projects such developing a water resource charity program funded by sales, google ad campaigns and website SEO programs
Required Qualifications: 
  • Graduate or current attendee in undergraduate level business program
  • Valid drivers license, vehicle and insurance for outside office activities
  • Ability to write and converse in English
  • Ability to do door-to-door canvassing
  • Interest in water pure water issues and science
  • Experience in website or marketing collateral development

 

How to Apply: 

Send an email to jobs@purewaterfirst.com or call 844-922-2900.

Application Deadline: 
Open until filled

Marketing Intern

Business Name: 
Dome Construction
Industry: 
Construction
Type of Position: 
Part-Time Internship
Grade Level: 
All University students
Location: 
San Francisco
Days/Hours per Week: 
20 hours per week
Pay Range: 
$20.00 per hour
Benefits: 

N/A

Position Description: 

The Marketing Intern works in conjunction with the Proposal Manager to help implement the strategy and maintenance of all social media, marketing, and branding efforts. This is a dynamic, organized, detail-oriented individual who possesses the ability to prioritize projects and multitask.

Position Responsibilities: 

The Marketing Intern helps to support and gain a strong Social Media presence, as well as, other marketing initiatives including:
• Social Media
• Blogging
• Presentation Graphics
• Event Coordination Assistance
• RFP and SOQ response assistance

 

Required Qualifications: 

• Strong writing, editorial and proofreading skills.
• Experience using Social Media. Including: Linkedin, Facebook, Instagram, Google+, Wordpress, Twitter and Pinterest
• Proficient on Microsoft Office, including Word, PowerPoint, MS Project, Excel and Visio. Experienced in the application of Photoshop/Illustrator/In-Design graphics software is a plus

• In process of obtaining a degree in marketing, communications, business development or similar field.
• Extremely organized and detail oriented with the ability to work both independently and in a team environment
• Excellent communication and interpersonal skills
• Strong attention to detail while meeting details within a tight time frame

 

How to Apply: 

Submit resumes to hr@domebuilds.com

Application Deadline: 
ASAP

Office Administrator/Accounting/PA

Business Name: 
Diamond Investment Properties
Industry: 
Real Estate
Type of Position: 
Full-Time Job
Grade Level: 
All University students
Location: 
Brisbane, CA
Days/Hours per Week: 
40 hours per week
Pay Range: 
60k per year
Benefits: 

We offer competitive pay commensurate to experience, with medical & dental benefits and great location south of San Francisco with free parking and shuttle service from BART and Cal Train. This is a full time position M-F during regular business hours just south of San Francisco.

Position Description: 

Well established Commercial Real Estate Property Management Company seeks a well-rounded cheerful person with experience to join our team who enjoys a diversity of tasks.

Position Responsibilities: 
  • Able to take control of all office Information Technology and Networks, Windows Operating System/MS Office Suite etc.
  • Review invoices and process accounts payables. Code, enter, and post a high volume of invoices and payables while maintaining an excellent level of accuracy.
  • Process receivables, and issue account statements and invoices to tenants.
  • Develop and maintain strong working relationships with tenants, vendors, and property maintenance staff.
  • Maintain filing systems for tenants, vendors, payables, receivables, insurance certificates, and inspection documents, etc.
  • Personal Assistant to company owners.
Required Qualifications: 
  • Excellent organizational skills
  • Attention to detail and time management skills working in an office environment.
  • Must be able to efficiency handle a variety of tasks simultaneously.
  • Proficiency with Yardi accounting software or similar systems.
  • Must have knowledge of Real Estate Property Management and Accounting Practices.
How to Apply: 

Please send resume to blake@diamondprops.com

Application Deadline: 
ASAP

Business Operations Manager

Business Name: 
Stanford University
Industry: 
Education
Type of Position: 
Full-Time Job
Grade Level: 
Graduate
Location: 
Palo Alto, CA
Days/Hours per Week: 
40 hours per week
Pay Range: 
DOE
Position Description: 

Stanford University is recruiting a Business Operations Manager to join their Online High School team.

Stanford University, located between San Francisco and San Jose in the heart of California’s Silicon Valley, is one of the world’s leading teaching and research universities. Since opening in 1891, Stanford has been dedicated to finding solutions to big challenges and preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

THE STANFORD ONLINE HIGH SCHOOL
The Stanford Online High School at Stanford University is an independent school for academically talented students in grades 7-12. Founded in 2006 as a three-year high school, and subsequently expanded to include grades 7–9, Stanford OHS is accredited by the Western Association of School and Colleges. The school has a total enrollment of 650 students, nearly 60 instructors, and an administrative team of 20.

The Stanford Online High School (OHS) seeks an experienced and goal-oriented Business Operations Manager to manage the school’s financial and administrative functions. Reporting to and working closely with the Head of School, this position will handle the financial matters of the school, including the development, administration, and reporting of the school’s operating budget and 5-year business plan. S/he will also provide strategic and day-to-day management of the OHS registrar’s and business offices and will collaborate with peers on the OHS leadership team, colleagues within Stanford Pre-Collegiate Studies, the larger OHS community, and accrediting organizations such as the California Association of Independent Schools (CAIS). This is an ideal job for someone who respects the operational pace of an innovative institution and thrives within a highly collaborative environment.

JOB PURPOSE:
Provide management and coordination of administrative and operations-related functions for an organization or program. Manage staff at least 50% of the time to achieve goals and objectives. May manage service center with responsibility for overall success.

Position Responsibilities: 

CORE DUTIES

  • Manage staff in the day-to-day operations for functional area(s) of responsibility.
  • Hire and retain staff.
  • Oversee development and mentoring of employees including performance management.
  • Provide coaching to ensure development of skills and competencies. Build and maintain trust and respect. Will be accountable for staff performance and ensuring that work is completed within schedule and constraints.
  • May independently or in collaboration with human resources managers, guide supervisors in the interpretation and implementation of human resources policies, procedures and programs.
  • Evaluate and develop business plans and processes for operational and/or financial effectiveness.
  • Analyze and resolve complex issues and provide alternative solutions as necessary.
  • Will place an emphasis on documenting and systematizing processes and procedures.
  • Will design and produce performance metrics related to finance and operations.
  • Will serve as a key strategic partner and sounding board for the Head of School and influence leadership on specific recommendations for current operations and future development.
  • Analyze needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions.
  • Interpret, implement and ensure compliance with university administrative and financial policies and procedures. If needed, recommend new internal policies, guidelines and procedures.
  • Manage the finances for area(s) of responsibility which includes developing, monitoring, analyzing, forecasting and reporting on the annual budget and the School’s short- and long-term strategic financial models.
  • Represent the department or program's business operations and administrative affairs within the organization/school and/or outside constituencies.
Required Qualifications: 

Required qualifications

  • Bachelor’s degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.
  • Demonstrated supervisory skills including conflict resolution.
  • Excellent planning and organizational skills.
  • Excellent oral and written communication skills.
  • Demonstrated financial management knowledge
  • Demonstrated attention to detail and the accuracy, timeliness, reliability, and usefulness of financial information.
  • Excellent ability to convey financial information succinctly in narrative, tabular, and graphical form.
  • Effective interpersonal skills.
  • Solid analytical and problem solving skills.
  • Strong expertise in business and management computer applications and databases, particularly Excel.
  • Proficiency in industry standards and/or regulatory requirements.
  • Subject matter expertise for area(s) of responsibility.
How to Apply: 

To be considered for this position, please apply directly on Stanford’s career site, requisition 73741:
http://stanfordcareers.stanford.edu/job-search?jobId=73741

Application Deadline: 
Specific Application Deadline Thu, 2017-05-25

Employment and Labor Relations Manager

Business Name: 
California State University, Monterey Bay
Industry: 
Education
Type of Position: 
Full-Time Job
Grade Level: 
Graduate
Location: 
Monterey, CA
Days/Hours per Week: 
40 hours per week
Pay Range: 
DOE
Benefits: 

Medical/Dental/Vision, Retirement, PTO

Position Description: 

California State University Monterey Bay (CSUMB) is recruiting an Employment and Labor Relations Manager to join their Human Resource Team.

Here’s a little about CSUMB and the position they are recruiting for:
Cal State Monterey Bay provides more than 7,600 students an extraordinary opportunity to learn on a residential campus just one mile from the shores of the beautiful Monterey Bay. Our campus is adjacent to one of the world’s most productive agriculture regions and some of its most attractive tourist destinations. The Pacific Ocean at our back door provides abundant recreational opportunities, as well as a site for innovative research that reflects our campus’s focus on environmental stewardship and sustainability.

The University is proud to offer a generous compensation and benefits package all in an environment where personal and professional development is encouraged.

Are you ready for an amazing opportunity to help re-engineer an HR team in a University setting? Under the general supervision of the Associate Vice President for University Personnel, the incumbent in this position will develop, implement, and administer the full range of functions associated with strategic employee/labor relations and employment compliance. The incumbent formulates recommendations on program scope, content and policy; disseminates program information to the campus; and assists the AVP with special projects and/or assignments.

Position Responsibilities: 

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  1. Labor Relations: Lead responsibility for campus labor relations for staff contracts, including handling grievances, contract interpretation, investigations and case management; Recommends changes in practices to support compliance with contracts. Works with AVP on faculty labor relations matters as requested. Interprets and implements arbitration decisions, and participates in any required campus based negotiations. Researches issues relative to contract interpretation/ administration. Responds to union Requests for Information. Develops interpretive guides for use by managers and supervisors and delegation of authority documents. Recommends changes in practices to support compliance with Collective Bargaining Agreements. Develops recommendations for amendments to current CBAs, or new provisions that would facilitate the operational needs of the University.
  2. Complaints and Grievance Processing: Proactively provides assistance to managers and supervisors at all levels of the complaint and grievance procedures administered at the campus level. Ensures that complaints and grievances filed at the campus level are timely and within scope and that responses are filed in a timely manner. Reviews and/or drafts proposed responses and/or settlement agreements and reviews with the AVP, and as appropriate consults with Chancellor’s Office staff including the campus attorney. May function as the appropriate administrator at any campus level of the complaint or grievance procedures. Analyzes grievance and complaint activity to determine trends and identify areas for proactive intervention and training. Develops recommendations, including Standard Operating Procedures for complaint and grievance administration. Coordinates the tracking programs in complaint and grievance administration.
  3. Management/Union Relations: Meets with Campus Stewards on a regular and/or as-needed basis to discuss areas of mutual concern, clarify university policies and procedures and seek resolution at lowest possible level. Establishes and maintains effective working relationships with campus union leadership. Establishes procedures and administers Release Time provisions of the CBAs and as otherwise required by law or university regulations. Recommends policy on representational rights.
  4. Employment Compliance: Responsible for the oversight of the AA Plan and program, campus-wide EEO, ADA/FEHA and employment diversity initiatives and training programs. Ensures consistency with CSU/CSUMB policies, and federal and state laws and regulations pertaining to non-discrimination and affirmative action. Supervisory responsibility for analyst who is operationally responsible for developing, managing, and implementing comprehensive equity programs such as ADA; Affirmative Action Plans, Conflict of Interest, Whistleblower, etc. Serves as a liaison to the system wide EEO and Whistleblower Compliance officers and Legal Counsel. In conjunction with the analyst, prepares EEO reports and analyses for the Chancellor’s Office and senior university officials. Serves as a resource to the campus community to assist in the understanding of and posting of notices related to EEO, AA, FEHA, the Conflict of Interest Code, Nepotism, MPP Outside Employment, time off for voting, and Whistleblower plans and programs. Ensures CSUMB management understands and is trained in its professional responsibilities relating to compliance with legal and policy requirements of the above mentioned areas. Ensures compliance with reporting requirements. Prepares and represents the university’s position in matters involving complaint investigations conducted by governmental regulatory agencies including the EEOC, DFEH, OCR, Labor Commissioner, and Bureau of State Auditor. Serves as ADA/Section 504 and FEHA Compliance Coordinator. Acts as liaison with external state and federal agencies and works collaboratively with campus departments to prevent discrimination against persons with disabilities. Serves as ADA Coordinator and oversees assigned support staff.
  5. Program Oversight: Responsible for oversight of disability (ADA), leaves of absence (FMLA, RTW), and workers compensation programs.
  6. Employee Performance: Consults, coordinates and provides guidance to managers and employees regarding staff and MPP evaluation programs and performance management tools and techniques. Coaches managers and employees in effective interpersonal techniques for problem resolution. Administers the staff and MPP evaluation program.
  7. Corrective Action and Discipline Administration: Recommends and develops policy, procedures, and guidelines for corrective and disciplinary administration for non-faculty employees. Advises managers and supervisors on proper corrective or disciplinary steps to take in resolving employee performance problems. Consults with departments, reviews and approves department’s requests for release of probationary employees. Assists managers in preparing proper documentation to support disciplinary action. Prepares statements of disciplinary charges and requests review by the campus attorney. Presents the University’s case before the State Personnel Board. Develops and administers the campus Attendance Management Program.
  8. Training: Trains recruitment search committees in prevention of discrimination during the entire recruitment process. Responsible for the development and delivery of campus training programs related to employee relations, labor relations, performance management and employment compliance programs.

 

Required Qualifications: 

• Equivalent to a Bachelor’s degree in Human Resources, Public Administration or a related field or relevant professional experience on a year-for-year basis that is judged to be equivalent AND three (3) years of progressively responsible management level experience in one or more areas of labor or employee relations experience.

• Juris doctorate degree preferred.
• Strong labor and/or employee relations experience in an educational institution or a large public agency.
• Excellent written and verbal communication skills.


KNOWLEDGE AND ABILITIES:
Thorough knowledge of: the principles, concepts, and work processes, laws, rules and reference materials pertinent to human resources, specifically, labor and employee relations; federal and state laws and regulations governing civil rights and employment; effective supervisory principles and practices; modern management and administrative techniques related to the development and implementation of appropriate methods of work planning and coordination.

Ability to: develop and coordinate human resources programs; work effectively with campus managers and supervisors to promote a positive work environment and resolve contractual issues in accordance with collective bargaining agreements; clearly communicate ideas and recommendations both orally and in writing; handle confidential and sensitive matters; respond and resolve employee/labor relations issues; adhere to the highest principles of ethical behavior; effectively train, evaluate and supervise personnel; lead a team to meet changing organizational objectives an ensure the accomplishment of all work in a timely and effective manner; use appropriate technology, including a Human Resources Information System, personal computer and associated software; establish and maintain cooperative working relationships in a diverse, academic environment. Strong problem solving and conflict resolution skills.

 

How to Apply: 

To be considered for this position, please apply directly on CSUMB’s career site: http://csumb.peopleadmin.com/postings/2941

Application Deadline: 
Specific Application Deadline Thu, 2017-05-18

Business to Business Sales Specialist

Business Name: 
Staples Business Advantage
Industry: 
Consumer Products
Type of Position: 
Full-Time Internship
Grade Level: 
Senior
Location: 
Nationwide, USA
Days/Hours per Week: 
40 hours per week
Pay Range: 
$40,000-45,000
Benefits: 

Health, Dental, Vision; Car allowance; loan reimbursement

Position Description: 

Are you looking to launch your career with a major corporation or want to get into Sales but not sure how? Then, consider being a Staples Business Advantage Business to Business Sales Specialists (B2BSS). Upon entering and successfully completing this 2 month sales training program you will be promoted to a Sales Consultant role prospecting new business opportunities in the medium/large business sectors (20-200 employees) within an assigned geographic territory.

About Staples Business Advantage

Staples Business Advantage, the commercial business-to-business division of Staples, Inc., serves organizations of 20 or more employees up to the Fortune 1000, including global businesses, local, state and federal government, healthcare organizations and educational institutions. With over 300,000 sku’s, we are an industry leader in Facilities and Breakroom, Technology Supplies, Print Services, Promotional Products, Commercial Furniture, and Office Products.

Position Responsibilities: 

As a Sales Specialist, you’ll…

  • Get practical and hands-on two month training program developed and conducted by top producing sales leaders
  • Learn techniques to generate leads, win over customers and ensure customer retention
  • Research and prospect companies and schedule in-person presentations to local businesses
  • Achieve defined call/activity metrics by initiating relationships with prospective new customers
  • Attend weekly training, receive one on one coaching and spend time in the office, on sales calls and participating in team days
  • Use a company issued laptop & iPad to learn various sales systems and access programs
Required Qualifications: 
  • College degree preferred
  • Able to use technology – i.e., laptop, tablet, smart phone
  • Effective verbal, written and listening skills
  • Able to establish relationships – makes good first impression
  • Reliable transportation, ability to lift and carry 5 pounds and more
  • Competitive in nature
  • Takes charge, assertive
  • Self-reliant, independent, can manage own schedule
  • Organized, deadline driven, solution oriented
  • Resilient, bounces back quickly, comfortable changing directions
  • Proficiency in PowerPoint, Excel, and Outlook
Application Deadline: 
Open until filled

Director of Talent Acquisition and Workforce Management

Business Name: 
California State University, Monterey Bay
Industry: 
Education
Type of Position: 
Full-Time Job
Grade Level: 
Graduate
Location: 
Monterey, CA
Days/Hours per Week: 
40 hours per week
Pay Range: 
DOE
Benefits: 
  • Medical
  • Dental
  • Vision
  • PTO
  • Retirement
Position Description: 

California State University Monterey Bay (CSUMB) is recruiting a Director of Talent Acquisition and Workforce Management to join their HR team.

Here’s a little about CSUMB and the position they are recruiting for:
Cal State Monterey Bay provides more than 7,600 students an extraordinary opportunity to learn on a residential campus just one mile from the shores of the beautiful Monterey Bay. Our campus is adjacent to one of the world’s most productive agriculture regions and some of its most attractive tourist destinations. The Pacific Ocean at our back door provides abundant recreational opportunities, as well as a site for innovative research that reflects our campus’s focus on environmental stewardship and sustainability.

The University is proud to offer a generous compensation and benefits package all in an environment where personal and professional development is encouraged.

Are you ready for an amazing opportunity to help re-engineer an HR team in a University setting? Under the general supervision of the Associate Vice President (AVP) for University Personnel (UP), the incumbent is responsible for the overall planning, development, administration, organization, operations and delivery of the following programs and services: recruitment and workforce planning for staff and management positions, classification and compensation analysis. This position will provide planning, guidance, supervision, support and coaching to the classification and compensation manager and HR generalist staff, ensuring that classification and compensation programs and HR systems meet current and future university needs. The incumbent is a member of the UP leadership team and is expected to identify and communicate emerging issues related to recruitment, retention, classification and compensation and HR operational practices and to recommend and lead innovative solution s. This position may also have responsibility for overseeing the disability accommodation, leave and return to work programs, benefits, and worker’s compensation.

Position Responsibilities: 

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  1. Develops and leads organization-wide strategy for recruiting a high quality and diverse workforce (staff and management). Responsible for full life cycle of the recruiting and hiring process for staff and management positions including overseeing the online recruitment process, implementing effective processes for staff and management screening and selection, managing recruitment performance against established key metrics, and maintaining all supporting records and data, including applicant statistics for EEO reporting. Assess recruiting process, identify improvement opportunities and lead improvement initiatives in line with the university’s diversity and equal opportunity goals and objectives.
  2. Responsible for ensuring that all pre-employment checks are completed including job assessments, reference and criminal background checks, and license and degree verifications. Serve as the main contact person for confidential Live Scan results. Ensure proper processing of Special Consultant and emergency hires.
  3. Develops, implements and directs human resources policy and procedures related to Human Resources Operations. Develops recommendations for the AVP of University Personnel relating to the development or changes in policy, programs and/or operational procedures. Ensures compliance with applicable laws, codes and regulations, bargaining agreements and California State University (CSU)/campus policies, procedures, and practices. Leads projects to improve or maintain automated operational solutions such as file imaging, on-line applicant tracking, onboarding systems, self-service, position control, leave reporting, and other projects.
  4. Administers and directs the effective delivery of the following programs and services: classification, compensation, HRIS and other HR technology and operational workflows. May also be responsible for disability accommodation, leaves, return-to-work, benefits, and worker’s compensation programs. Oversees the development of management reports related to these areas and the development and implementation of communication strategies for these programs and services.
  5. Plans and directs the implementation of new functionality and upgrades to the Common Management System (CMS) Human Resources (HR) module and CHRS, if implemented. Sets priorities and identifies risks. Monitors and evaluates work required to complete project and production tasks. Identifies alternative strategies, methods, benefits and costs for meeting systems and business objectives. Communicates project status to senior management and UP staff. Facilitates campus communications on scope and progress of system projects and related changes.
  6. Works with UP directors, payroll, administrative systems management and information technology departments and other stakeholders in the strategic planning for human resources systems. Directs technology-enabled business process improvements. Directs the development of end-user training programs. Keep abreast of compensation trends, technology needs, and federal/state regulations, ensuring that compensation programs and HR systems meet current and future university needs. Identifies and communicates emerging issues related to compensation and operational practices; recommends and leads innovative solutions.
  7. Supervises and evaluates assigned staff and managers. Provides guidance and support in developing knowledge and skills needed to effectively deliver programs and services.
Required Qualifications: 

Through knowledge of the following:

  • The methods, practices and procedures of Human Resources Management
  • Analytical, problem-solving and organizational skills with the ability to work creatively and independently
  • Modern management and administrative techniques related to the development and implementation of appropriate methods of work planning, scheduling
  • Coordination; and the interrelationships between human resource functions.

 

Ability to:

  • Plan, organize, manage, direct, and train a diverse number of functions and personnel
  • Set appropriate priorities
  • Independently perform a wide range of complex and responsible management and technical assignments associated with human resource administration
  • Understand and apply the principles, concepts and work processes, laws, rules and reference materials pertinent to the professional operations of a comprehensive human resources department.
  • Gather and analyze data, reason logically, and make appropriate recommendations
  • Develop and maintain cooperative working relationships both internally and externally, while dealing with sensitive and confidential personnel issues.
  • Clearly communicate ideas and recommendations both orally and in writing
  • Rapidly acquire a thorough knowledge of the organizational and functional structures, as it relates to personnel needs.
  • Interface and coordinate projects with other auxiliary and university departments
  • Use personal computers and appropriate software.

 

How to Apply: 

To be considered for this position, please apply directly on CSUMB’s career site: http://csumb.peopleadmin.com/postings/2885

Application Deadline: 
Specific Application Deadline Wed, 2017-05-17