Senior Associate Director Finance

Business Name: 
Stanford University
Financial Services
Type of Position: 
Full-Time Job
Grade Level: 
Days/Hours per Week: 
Pay Range: 
$170,000 - $180,000
Duration of Position: 


Position Description: 

Here's a little about Stanford University and the position they are seeking to fill:

Welcome to Land, Buildings & Real Estate:

Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a Legacy."

Who We Are:

Finance & Administration provides the foundation for Land, Buildings & Real Estate (LBRE) operations including budgets, capital funding coordination and documentation, information technology systems, authority and approvals, internal controls, compliance, accounting and reporting and human resources for LBRE. We are the liaison with other university financial departments, Research Administration, Human Resources, the Cabinet and Board of Trustees.

Who you are:

You have a track record of leading a team in the development of multi-million dollar operating budgets, in collaboration with business owners. You have a genuine regard for those who report to you and inspire their continuous learning. You develop comprehensive project plans, keep everyone on schedule and consistently meet deadlines. You can distill a multitude of individual variances into a high-level explanation, both verbally and in writing. You are more than comfortable with technology, both financial systems and non-financial systems. You have used Adaptive Planning before, but even if you haven’t, that’s ok because you have the agility and curiosity to learn and capitalize on new systems. You embrace technology as you realize that it is the key enabler to effectively complete financial deliverables.

Given access to the necessary data and an understanding of the end goal, you can devise effective methods for accurately getting to that goal. You have a track record of developing streamlined, repeatable processes for pulling and formatting data. You relentlessly ensure that your results tie-out or balance, and can clearly articulate reconciling items as needed.

You’re comfortable with ambiguity, able to think conceptually, connect the dots and develop scenarios. You are meticulously detail oriented, insatiably curious, and full of integrity.

Who will you support:

Reporting to the Director of Finance for Operations, you are the co-Budget Officer for LBRE and support LBRE-wide financial activities as detailed in the bullets below. This position has two direct reports and five indirect.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriched the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Check out the following links in our culture and unique perks sites and see how you can be empowered with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

Discovery and fun. Stroll through historic sculptures, trails, and museums.

Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! 

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Another Source works with their clients, on a retained project basis, to maximize the recruiting process.

Position Responsibilities: 

Co-Budget Officer for LBRE – responsible for the development and submission of annually recurring deliverables to the University Budget Office (UBO) and its budgeting system, Tidemark; including Planned Budget, Year End Projection, Booked Budget, and variance narrative; annual O&M report and other adhoc requests from UBO throughout the year; assist in the compilation of the annual Budget Letter

Interpret, implement and ensure compliance with university policies and procedures (particularly as related to service centers and various fund types)

Overhead allocations (OH) – own the OH model, maintain and update every year, prepare and submit monthly overhead allocation journals, provide analysis and reporting on the history and trend of OH allocations

General Funds allocation (GF) – own the GF allocation model, maintain and update every year, administer the GF allocation in the Adaptive Planning system, maintain history of GF allocations including one-time, new base funds and internal reallocations within LBRE

New Structures model – own the New Structure model which determines funding needed for the operations, maintenance and utilities of newly constructed buildings, renovations and demolitions; collaborating cross-departmentally, prepare annual Prelim and Final New Structures report for submission to UBO; provide timely estimates for individual buildings throughout the year for inclusion in Funding Agreements and Board of Trustee write-ups

Budgeting – in addition to extracting budget information from the Adaptive Planning system and formatting for upload into Tidemark, ensure that the GF allocation balances and all fund transfers have been accounted for in the budget

Fund Transfers – oversite of fund transfers throughout the year, initiate transfers as needed

Allocate ISC Rebate within LBRE

Oversee periodic audits

Consolidation of LBRE financial information for LBRE’s Year in Review and other adhoc reporting as needed; track interdepartmental eliminations; analyze and provide narrative for budget and year-to-year variances

Develop expertise in the Adaptive Planning system for both modeling and reporting; staying abreast of new functionality available from Adaptive Insights

For all areas of responsibility, maintain documentation of policy and procedure

* Additional duties as applicable to the role

Required Qualifications: 

A Master’s degree in finance or accounting, or CPA, with 10 years of management experience or combination of education and relevant experience

Strong track record of leading and developing a finance team

Strong project management skills (particularly project plan, risk management and status reporting)

Strong in financial modeling, developing what-if scenarios

Proficient in reporting and analytics tools, such as Oracle bi and Tableau

Strong data skills

Advanced understanding of financial principles

Advanced proficiency with excel

Strong oral and written communication skills

Proficiency in business applications, such as Microsoft Office Suite

Knowledge of and ability to apply Generally Accepted Accounting Principles

Demonstrated knowledge of financial systems and aptitude to learn new systems

Able to think conceptually and comfortable with uncertainty

Proven ability to perform with a high degree of accuracy under tight deadlines and ability to effectively multitask

Requires presence in the office on a regular basis

Preferred Qualifications: 

Preferred but not required:

Proficiency with Adaptive Planning

Proficiency with Oracle financial systems

Thorough understanding of policies governing the various fund types, including service centers, gifts, grants and designated funds

Application Deadline: