Our company Monroe Personnel Service & Temptime, LLC is currently looking for a part-time office administrator and we’d like to advertise the position through you, please see details below:
Our client is an international architecture/urban design consultancy firm seeking an enthusiastic, reliable, and resourceful part-time Office Administrator for its San Francisco office location.
Provide administrative support to studio staff. Schedule meetings, print materials, and other clerical tasks.
-Answer phone and receive visitors and deliveries.
-Daily office clean up and organization, reset common spaces, prepare coffee
-Order supplies and services – catering, groceries, office supplies, etc.
-Serve as main liaison for IT support, assist with on-site troubleshooting and IT set up for meetings
-Coordinate with remote offices on administrative matters.
-Set up meeting rooms for internal and external meetings, including refreshments as needed
-Coordinate catering, scheduling, set up and clean up for weekly Friday lunches
-Handle basic bank deposits, and petty cash, reconcile expenses
-In collaboration with the administrative team, plan and produce internal and outward facing social and events and assist with logistics for professional development events
-In collaboration with the administrative team, coordinate office environment improvement projects to ensure the office is a professional and brand-aligned environment.
-Serve as a point of contact with the landlord and subtenants for office
-Professional and positive, desire to contribute to a friendly office environment
-Proficiency in standard office software
-Strong written and verbal communication skills
-Web- and tech-literate. Able to trouble-shoot basic computer and AV set-up for office presentations and video conferences
-Experience in a design or architecture studio
-Proficiency in InDesign