Office Administrator Part-Time Job

Business Name: 
Tendo Communications
Industry: 
Communications/Media
Type of Position: 
Part-Time Job
Grade Level: 
All University students
Location: 
535 Mission Street, San Francisco, CA 94105
Days/Hours per Week: 
16 - 20 Hours Per Week
Pay Range: 
TBC
Duration of Position: 

7 Months +

Position Description: 

Tendo is seeking a self-motivated, detail oriented and flexible Part-Time Office Administrator to assist with varied tasks at our San Francisco office.

The Office Administrator will assist with office operations and administration functions for Tendo Communications. The objective of this position is to assure pro-active, and thorough support of all administrative functions necessary for general business operations within primary SF office and secondary satellite/remote employees.

Position Responsibilities: 
  • General Office Administration & Administrative Support to the CEO
  • Coordinate meetings and events
  • Coordinate job postings, applicant tracking & interviews
  • Manage catering requests
  • Document and file management 
  • Provide general administrative support to the CEO as needed (expense reports, travel arrangements, etc.)
  • Provide ppt support as needed
  • Generate and route monthly time tracking reports
  • Maintain Out of Office reports 
  • Coordinate Mail, shipping & deliveries 
  • Office Services 
  • Procurement of office supplies and office amenities (snacks etc.)
  • Assist with purchase of any office equipment as needed
  • Liaison with WeWork community management team; maintain positive relationship and ongoing communication to resolve any office services and/or facilities issues
  • Oversee office organization and cleanliness 
  • Accounting support
  • Maintain QuickBooks entries — A/R, A/P…collect invoices, route for approvals and entry to support bookkeeper for month end closings and tax preparation
  • Human Resources / Benefits Administration
  • Support new employee orientation as needed
  • Contact company insurance brokers when needed 
  • Provide administrative support for ongoing freelancer recruitment and review as needed
  • Coordinate office social events, offsites, and team building activities
Required Qualifications: 
  • Highly organized and ability to multitask and create order from disparate sources of information
  • Keen attention to detail and ability to handle confidential information with discretion 
  • Advanced skills and proficiency with MS office suite; especially Excel and PPT; experience with Adobe Creative suite a plus
  • Sense of humor, flexibility and a “can-do” attitude – no task too big or too small
Preferred Qualifications: 
  • Previous experience with QuickBooks a plus but not essential.
How to Apply: 

Please send resume to: deeb@tendocom.com

Application Deadline: 
ASAP