Cushman & Wakefield Property Administrator Full-Time Job (R35207)

Business Name: 
Cushman & Wakefield
Real Estate
Type of Position: 
Full-Time Job
Grade Level: 
1333 N California, Walnut Creek
Days/Hours per Week: 
Pay Range: 
$20-$26/hour DOE

Medical & Dental (available)


401(k) (w/ Employer Match)

Duration of Position: 

Ongoing Career

Position Description: 

Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.

Position Responsibilities: 

May be responsible for one or more of the following:

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence

• Schedule and coordinate meetings/special events, as requested

• Assist in lease administration activities, including tenant contacts and insurance information; generate reports

• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures

• Prepare and code invoices for Property Manager’s approval

• Ensure office is stocked with office supplies and other required items to maintain the office

• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software

• Track and file contracts and insurance certificates; maintain follow-up system for expirations

• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders

• Maintain the property purchase order system

• Maintain lease and contract files, as well as other files located within the property management office

• Promote and foster positive relationships with tenants and clients and track service calls as required

• Assist with monthly and quarterly management reports as well as annual budget preparation

• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

Required Qualifications: 


1. Communication Proficiency (oral and written)

2. Customer Focus (internal and external)

3. Organization Skills

4. Interpersonal Skills

5. Initiative

6. Multi-tasking


• High school diploma/GED equivalent


• Proficiency in Microsoft Office Suite

• Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information

Preferred Qualifications: 


• Bachelor Degree preferred


• Customer service experience preferred

Application Deadline: 
Open until filled