NASA Summer Internship: Finance and Business Administration

Business Name: 
System Teaching Institute
Type of Position: 
Part-Time Internship
Grade Level: 
Undergraduates
Graduate
Location: 
TBD
Days/Hours per Week: 
TBD
Pay Range: 
TBD
Position Description: 

The University Affiliated Research Center (UARC) located at NASA Ames Research Center in Mountain View, CA. is a partnership between the University of California and NASA Ames. The UARC was established to increase the safety, effectiveness, and scientific impact of NASA's missions through the infusion of new technologies and research knowledge. The UARC's primary mission is to perform mission driven multi-disciplinary, integrative research and technology development that supports NASA's long term program requirements.  

Position Responsibilities: 

Finance Accounts Payable/Direct Pays - Process payables for the UARC; maintain purchase order records and reconcile invoices to purchase orders for accuracy of costs, and receipt of goods and/or services. Track reimbursements for timely and accurate payment. Procurement - Enter and track purchase requisitions using CruzBuy. Research purchasing problems and discrepancies; verify purchase requisitions for completeness and ensure proper signature authorization. Reconcile problematic customer billings as needed. Assist in the preparation of the monthly and quarterly reports by helping with data collection and analysis. Develop and monitor budgetary spreadsheets. Adhere to internal control principles and systems that include: separation and duties when processing financial transactions, appropriate authorization and approval mechanism, safekeeping of assets, review and reconciliation of records. Review of purchasing card statements and audit for taxes paid/payable, missing or incorrect receipts, missing signatures, etc. Meeting Coordination: Schedule and arrange activities; develop and circulate schedules; prepare hand-outs and other printed material; provide on-site meeting and event support; collect presentation materials from workshops and put materials on web; set up rooms for workshops and meetings. Business Administration  Working under the Systems Teaching Institute (STI) Manager, assist in the efficient operation of the STI's Summer Internship Program. Create and maintain student database. Schedule student activities (tours, group lunches, etc.), while working with multiple NASA and UARC calendars. Distribute and collect bi-weekly student and mentor evaluations. Send emails on behalf of STI Manager as necessary. Responsible for copying, filing and other administrative duties as directed by STI manager.

How to Apply: 

Email cover letter and resume as SEPARATE ATTACHMENTS in PDF FORMAT to: Jennifer Victoria, UARC jennifer.victoria@uarc.ucsc.edu Attachments must be named as follows: LastName_FirstName-cover, LastName_FirstName-resume. Subject of email must read: STI Internship, Position 106JCJV Body of email MUST INDICATE: Current University Current Program Expected Graduation Date (Year) Citizenship If applicable, type of Visa and Visa expiration date. You should also: Like the UARC-STI on Facebook for future opportunities.

Application Deadline: 
10/22/2015