Comprehensive benefits package
The Accounts Receivable Administrator is responsible for a variety of tasks in the billing and collections department in order to facilitate the firm’s collection of client invoices. This role serves as an auditor, ensuring invoices are accurate and that proper accounting procedures are followed to account for the receipt of payments for services completed by the firm. This role is also responsible for providing the Accounting team with administrative support such as making copies, completing forms, obtaining documentation.
◦Prepare cash receipts deposits and deliver to the bank.
◦Research the allocation of all incoming payments received–wires, ACHs and checks.
◦Allocate payments to invoices in the accounting system. Both from new payments as well as from the unapplied cash and retainer accounts.
◦Report on the daily cash deposit with accuracy and completeness.
◦Process write offs of accounts receivable.
◦Process refunds to clients.
◦Maintain well organized files pertaining to cash receipts, write-offs and refunds.
◦Provide assistance to the Collections Manager in terms of researching billing documents and details.
◦Prepare outstanding balance reports utilizing the accounting system, and manually update the case billing and payment history in Excel for certain cases.
◦Provide assistance to the Collections Manager in addressing audit needs, and the preparation of other reporting.
◦Collections follow up as assigned.
◦Preparation of monthly expense backup for non-centralized billers.
◦Respond to client inquiries for vendor/new vendor set up forms and information.
◦Work closely with the Client Accounting Manager in the preparation of monthly schedules relating to client discounting.
◦Identify and implement process improvements and strive to follow best practices to enhance the quality, efficiency and effectiveness of individual and team work product.
◦Bachelor’s or Associate’s degree
◦Working knowledge of MS Office required
◦Experience in a professional services firm
Please apply via our online application system: