Office Assistant to Director of Finance and Human Resources

Business Name: 
Extranomical Tours, LLC
Type of Position: 
Part-Time Job
Grade Level: 
San Francisco, CA
Days/Hours per Week: 
20 hours per week; More hours during school breaks
Pay Range: 
16 - $17.5 depends on experience
Duration of Position: 

To be determined

Position Description: 

Our sightseeing tour company, Extranomical Tours LLC, is based in beautiful San Francisco, California. We operate small group tours to Yosemite National Park, California Wine Country, Monterey & more! Our Director of Finance and HR is looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Position Responsibilities: 
  • ·      Organize office and assist associates in ways that optimize procedures
  • ·      Sort and distribute mails & communications in a timely manner
  • ·      Maintain and optimize office filing system
  • ·      Create and update records ensuring accuracy and validity of information
  • ·      Enter daily financial transaction includes but not limited to bills, invoices and journal entries
  • ·      Assist Director of Finance preparing weekly and monthly financial reports and reconciliation
  • ·      Monitor level of office supplies and handle shortages
  • ·      Resolve office-related malfunctions and respond to requests or issues
  • ·      Coordinate with other departments to ensure compliance with established policies
  • ·      Perform data mining and data analytical projects as needed
Required Qualifications: 
  • Proven experience as an office assistant or in another relevant administrative role
  • Knowledge of QuickBooks and other ERP software
  • Working knowledge of office equipment
  • Thorough understanding of office management procedures
  • Excellent organizational and time management skills
  • Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills
  • Proficiency in MS Office
  • Accounting background preferred (not required)
  • Online Marketing background preferred (not required)
  • Mandarin speaker preferred

Depends on the performance and the employee's interest, this position can be evolved into more advanced roles in either Accounting or Marketing department. 

How to Apply: 
Application Deadline: