Office Administrator

Business Name: 
GGV Capital
Industry: 
Business Services
Type of Position: 
Part-Time Job
Grade Level: 
All University students
Location: 
San Francisco, CA
Days/Hours per Week: 
Tuesday, Wednesday and Thursday- 20 hours per week
Pay Range: 
$25-30 per hour
Benefits: 

none

Duration of Position: 

indefinite

Position Description: 

Reporting directly to the Director of HR and Administration, the Office Administrator will provide general office support to the San Francisco office, including responsibility for the reception area, overall upkeep of the office, ordering supplies, coordinating vendors and general office needs. Days and hours of work are flexible, working up to 20 hours per week with additional hours required from time to time. 

Position Responsibilities: 

• Greet office guests, and direct guests to the appropriate meeting room/person.

• Maintain security by following guest procedures.

• Maintain an overall clean, organized office and work space

• Opening/closing duties - ensure all conference rooms and office space is cleaned up at beginning and end of each day, as well as throughout the day. 

• Assist with facilities management, including coordination of ongoing service providers.

• Order and sort all office supplies, as well as coordinate cleaning service and deliveries.

• Maintain and organize the kitchen, including running the dishwasher, coffee machine management, ordering and restocking of food and beverages, etc.

• Coordinates weekly in-house meal orders for team lunches and dinners.

• Handles catering needs for appropriate functions. 

• Assist with other related clerical duties such as photocopying, faxing, filing and collating. 

• Assist other departments with miscellaneous organization projects.

Required Qualifications: 

• Professional demeanor; Be an ambassador for the company.

• Outstanding customer service skills, as well as excellent written and verbal communication skills.

• Ability to interact with all levels of management, including employees, investors, entrepreneurs, and external vendor relationships.

• Have a strong sense of responsibility and follow through. Be punctual, efficient & proactive with a “can do” attitude.

• Ability to multi task, have great attention to detail, and organization skills.

• PC Proficiency (MS-Office Suite (Outlook, Word, Excel), along with data entry skills, and general math skills.

Preferred Qualifications: 

• Professional demeanor; Be an ambassador for the company.

• Outstanding customer service skills, as well as excellent written and verbal communication skills.

• Ability to interact with all levels of management, including employees, investors, entrepreneurs, and external vendor relationships.

• Have a strong sense of responsibility and follow through. Be punctual, efficient & proactive with a “can do” attitude.

• Ability to multi task, have great attention to detail, and organization skills.

• PC Proficiency (MS-Office Suite (Outlook, Word, Excel), along with data entry skills, and general math skills.

How to Apply: 

Claudia Nerio at cnerio@ggvc.com

Application Deadline: 
Open until filled