HR Administrative Assistant

Business Name: 
Netsource Inc.
Industry: 
Computers
Type of Position: 
Part-Time Job
Grade Level: 
All University students
Location: 
San Francisco
Days/Hours per Week: 
Monday-Friday; 9 am to 3 pm
Pay Range: 
Negotiable
Benefits: 

N/A

Position Description: 

The HR Assistant is an entry-level position. Looking for someone with 1 year of experience or degree and training can be provided on the job.

Staffing firm working with clients nationwide is looking for a part-time HR Assistant in San Francisco, CA (the Richmond district). The candidate would assist recruiters in searching for and matching candidates to positions using internal databases and online tools. Onboarding, reference checks, formatting resumes Should have excellent comprehension and communication skills, motivated, able to learn quickly, and ability to work in a fast-pace environment.

Position Responsibilities: 
  • Review resumes
  • Source resumes
  • Search candidates
  • Interview candidates
  • Perform HR tasks
Required Qualifications: 
  • 6 months relevant experience (HR, data-entry, quick communication skills)
  • OR degree in related field
  • Excellent communication and comprehension skills
  • Ability to multi-task
How to Apply: 

Send resumes to lana@netsourceweb.com

Application Deadline: 
ASAP

Property Administrator

Business Name: 
Cushman & Wakefield
Industry: 
Real Estate
Type of Position: 
Full-Time Job
Grade Level: 
Graduate
Location: 
San Francisco
Days/Hours per Week: 
40 hrs/week
Pay Range: 
$45K to $50K depending on prior experience
Benefits: 

Benefits are to be discussed

Position Description: 

To provide direct support to the property manager relating to the day-to-day activities of the Building and tenant issues. The Property Administrator is expected to develop and maintain strong working relationships with the tenants and be accountable to the property manager for insuring issues and needs are responded to and resolved. This position will also have responsibility for general administrative, accounting, help desk, and event coordination functions as they pertain to tenants and operations of the buildings.

Position Responsibilities: 
  • Acts as the first point of contact for tenant service calls, requests and issues.  Directs tenant service requests to the appropriate person for resolution including engineering, maintenance, cleaning, mechanical and vendors. 
  • Is the key on-site support staff for tenant relations.  Must diligently support and maintain good working relationships with tenants and vendors.  Handles tenant move-ins and move outs and assists with the coordination of tenant events.  Orients new tenants on building policies and procedures.  
  • Assists the Property Manager with day-to-day operation of the property in accordance with policies/procedures, management agreements, and client needs.  Responsible for obtaining and filing tenant and vendor insurance certificates, maintaining tenant contract list, emergency contact lists, issuing and updating building pass list, and maintaining other records and files pertinent to tenants and vendors. 
  • Assists with billing, rent collection, and other tenant charges in compliance with lease agreements.  Does coding and processing of invoices, data entry into YARDI accounting system, preparing sundry billings, producing purchase orders for contract materials and services, and requesting W-9 forms from new vendors in order to set them up in accounting system. 
  • Assists with general administrative tasks as assigned including filing, answering phones, distribution of mail, correspondence to tenants and vendors, ordering supplies, computer and data entry work, preparing spreadsheets and reports, greeting visitors and tenants, and logging and dispatching tenant services calls.
  • Other duties may include backup for card key programming and data entry, coordination of fire safety meetings and drills, updating and maintaining emergency manuals and maintaining training records, and retention of forms and certificates.

 

How to Apply: 

Please send resume to heidiyu@sfsu.edu. Strong resumes will be submitted. Students who submit resumes that need editing will receive feedback by email.

Application Deadline: 
ASAP

Program Assistant

Business Name: 
Osher Lifelong Learning Institute, OLLI
Type of Position: 
Part-Time Job
Grade Level: 
All University students
Location: 
San Francisco State University
Days/Hours per Week: 
19 hours/week
Pay Range: 
$16.00/hour
Position Description: 

Osher Lifelong Learning Institute (OLLI) at San Francisco State is an active community of peers age 50 and up engaged in learning through classes, interest groups, and events at the SF State downtown and main campuses. Administrative Assistance is needed to provide support to the OLLI Coordinator in preparation for and execution of 5 sessions, each containing up to 14 classes per year, classroom support, member communication and outreach, website monitoring and maintenance. Provide support in leading up to and following five class sessions per year. Provide clerical support by way of preparing and processing forms such as Instructor payments, Coordinator reimbursements, basic filing and collection of data, Answering phone, high volume of complex calendaring events, room usage, and space reservations

Position Responsibilities: 
  • Should be able to sit for hours of computer work and get to both campuses
  • A lot of the work is done via email, on the web, and in shared online space; but there are also meetings in person and on the phone
  • At minimum 2 years’ experience supporting a senior-level manager
  • Able to work in shared online space
  • Expertise with all MS Office applications and the internet
  • Extremely organized and detail-oriented
  • Good oral, written, and interpersonal skills
  • Ability to focus, multi-task, prioritize and meet deadlines in a fast moving environment
  • Strong problem-solving skills
Required Qualifications: 
  • Undergraduate degree preferred
  • Experience with grants and with volunteer coordination
How to Apply: 

Attach your resume to a brief introductory email to olli@sfsu.edu

Application Deadline: 
May 25th, 2018

Business Development Representative

Business Name: 
Caltronics Business Systems
Industry: 
Business Services
Type of Position: 
Full-Time Job
Grade Level: 
Graduate
Location: 
San Francisco
Days/Hours per Week: 
5 days/week or 40 hours/week
Pay Range: 
$50,000 + bonuses
Benefits: 
  • 401K Plan
  • Certified affiliations with leading technology partners
  • On-going training and improvement of sales skill sets
  • Positive, inspiring and professional team work environment
  • Focus on organic growth and opportunities for advancement

 

Position Description: 
  • Approach each day with a keen sense of self-discipline and urgency.
  • Commitment to planning key activities conducive to growth.
  • Take on the role of a true solution provider and trusted advisor to clients.
  • Effective use of time management skills.

 

Position Responsibilities: 
  • Deliver WOW Service Every Day
  • Embrace Change
  • Tradition of Hard Work and Customer Service
  • Pursue Growth and Learning
  • Open and Honest Communication
  • Take Responsibility and Ownership
  • Be Humble
  • Continuous Improvement
  • Work Hard, Play Hard.
  • Always Do the Right Thing
  • Foster Community Stewardship 
  • Attain assigned sales targets by driving new business
  • Strong work ethic and a passion for technology, people and processes.
  • Handle multiple priorities.
Required Qualifications: 
  • Innovative, self-confident, and self-motivated
  • Out-going personality with dedication, passion, and a drive to succeed
  • Eager to learn about technology and what it offers
  • Excellent communication and great listening skills
  • Desire to build long-lasting relationships
  • Ability to promote company image
  • Ability to work within all levels of the organization
  • College Graduate or 1-2 years inside/outside sales experience
How to Apply: 

Karen Lorusso of Coco Training & Coaching is an alliance partner of Caltronics Business Systems and is responsible for the pre-screening of all candidates

Please send your resume and cover letter to Karen@cocotraining.com

Application Deadline: 
ASAP

Commercial Real Estate Internship

Business Name: 
Next Play Consulting LLC.
Industry: 
Management
Type of Position: 
Part-Time Internship
Grade Level: 
Senior
Location: 
Pleasanton
Days/Hours per Week: 
5 days/week; 8 hours/day
Pay Range: 
$14.00/hour
Position Description: 
  • General Commercial, Class-A, Property Management Services
  • LEED certification will also be occuring
How to Apply: 

Please send resume to heidiyu@sfsu.edu. Strong resumes will be submitted. Students who submit resumes that need editing will receive feedback by email.

Application Deadline: 
ASAP

Commercial Real Estate Internship

Business Name: 
Harvest Properties, Inc.
Type of Position: 
Part-Time Internship
Grade Level: 
Senior
Location: 
San Jose, Oakland, Peninsula Area
Days/Hours per Week: 
3-5 days a week; 8:30 am to 5:00 pm
Pay Range: 
$18.00/hour
Position Responsibilities: 
  • Preparation of vendor inquiries for budget purposes
  • Scan files and organize in SharePoint
  • Work with tenants and vendors to obtain up to date Certififcate of Insurance
  • Auditing Contracts
  • Populating budget input sheet
  • Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc., as needed
  • Special projects as requested
How to Apply: 

Please send resume to heidiyu@sfsu.edu. Strong resumes will be submitted. Students who submit resumes that need editing will receive feedback by email.

Application Deadline: 
ASAP

Commercial Real Estate Internship

Business Name: 
The Detection Group
Industry: 
Marketing
Type of Position: 
Part-Time Internship
Grade Level: 
Senior
Location: 
Sunnyvale
Days/Hours per Week: 
Flexible
Pay Range: 
$15-$18/hour
Position Responsibilities: 

We need help in:

  • Marketing with Developing Collateral
  • Web Support
  • Public Relations
  • Marketing Research
How to Apply: 

Please send resume to heidiyu@sfsu.edu. Strong resumes will be submitted. Students who submit resumes that need editing will receive feedback by email.

Application Deadline: 
ASAP

Commercial Real Estate Internship

Business Name: 
Stuart Dean
Industry: 
Accounting
Type of Position: 
Part-Time Internship
Grade Level: 
Junior
Location: 
San Francisco
Days/Hours per Week: 
5 days, 8 hours/day
Pay Range: 
$18.00/hour
Position Responsibilities: 
  • Payroll Entries
  • General Accounting
  • Accounts Receivable
How to Apply: 

Please send resume to heidiyu@sfsu.edu. Strong resumes will be submitted. Students who submit resumes that need editing will receive feedback by email.

Application Deadline: 
ASAP

Marketing Coordinator Intern

Business Name: 
Able Services
Industry: 
Marketing
Type of Position: 
Part-Time Internship
Grade Level: 
Undergraduates
Senior
Graduate
Location: 
Financial District San Francisco
Days/Hours per Week: 
20-24 hours per week
Pay Range: 
$20-$24 per hour
Benefits: 

N/A

Position Description: 

We are seeking someone to help with social media and digital marketing. This person will also be a fresh set of eyes.

Position Responsibilities: 
  • Making marketing content with the direction of the Marketing director.
  • Helping with marketing administrative tasks.
  • Updating a marketing calendar.

 

Required Qualifications: 
  • A positive attitude. 
  • Knowledge of marketing. 
  • Basic understanding of graphic design. 
  • A desire to learn. 
  • Someone with personality.

Preferred qualifications

  • Basic graphic design skills. Familiarity with digital marketing trends. 
  • Flexibility. 
  • Interest in sustainability. 
  • Basic knowledge of the Adobe suite, Microsoft office and digital advertising basics.
How to Apply: 

Send a resume with cover letter to sam.shapiro@ableserve.com

Application Deadline: 
Open until filled

Summer Program Coordinator

Business Name: 
Draper University
Type of Position: 
Part-Time Internship
Grade Level: 
All University students
Location: 
Silicon Valley
Days/Hours per Week: 
Part time
Pay Range: 
$1500/month + housing
Position Description: 

Draper University (DU) is looking for an incredibly detail-oriented Program Coordinator (PC) to run day to day operations and logistics for its entrepreneurial and startup programs in Silicon Valley. PC is responsible for a broad range of activities that support students at DU. This position is service and student oriented with the primary goal of ensuring DU students, speakers, visitors and mentors receive excellent support and customer service and ensuring all program activities run smoothly and efficiently.

Reporting to a Program Director, you be required to live on site and you will be provided a single room for the duration of the contract. You will also have access to an ecosystem of entrepreneurs, corporates, startups, investors, and VCs.

Position Responsibilities: 
  • Run operations and logistics for residential program(s) at DU, including but not limited to our entrepreneurship programs and executive education programs
  • Help plan and execute DU curriculum each term; including but not limited to preparation, coordination and management of speakers, events, activities, facilities and students and/or all activities related to them
  • Serve as the face of the program for DU students, alums, speakers and mentors by actively engaging with students to lead activities (including some weekends and evenings if/when required), responding to queries and actively assisting students, alumni and all involved parties and communicating regular program updates, events and other matters of importance.
  • Provide assistance, coordination, and leadership in the planning, development, and implementation of the program(s)
  • Manage day to day activities to effectively accomplish the goals and objectives of the program
  • Carry out some administrative duties to ensure smooth office operations
  • Support and interact with students and contribute to student development, including enforcing student disciplinary measures as they arise
  • Help set the long term strategy for the direction of the company and its programs
  • Contribute to a diverse, open-minded, and innovative community of staff and students
Required Qualifications: 
  • Program planning, development, implementation, and leadership skills
  • Experience in event management
  • Superb organizational skills; detail-oriented (on the verge of a perfectionist)
  • Ability to be both an independent self-starter and a supportive team player
  • Eagerness to wear multiple hats and jump in wherever needed (we are a startup after all!)
  • Experience running an educational and/or residential program
  • Prior work experience in a startup environment
  • Interest in startups and entrepreneurship
  • General knowledge of Silicon Valley and the latest tech trends
How to Apply: 

Submit a resume and cover letter to Katie Russel at katie@draperuniversity.com

Application Deadline: 
May 14th