SALES SUPPORT

Business Name: 
FIBRE TRADE INC
Industry: 
Other
Type of Position: 
Full-Time Job
Grade Level: 
Undergraduates
Graduate
Location: 
BURLINGAME
Days/Hours per Week: 
M-F / 8-5PM
Pay Range: 
DEPENDENT ON EXPERIENCE
Benefits: 

COMPENSTATION PACKAGE 

Position Description: 

Established in 1987, our company is in the recycling, shredding and export business. We have a plant and an office in the San Francisco Bay Area and affiliated companies worldwide. The position available is in a fast paced, interesting and challenging, we are seeking a person who can work well in this type of environment and join our professional team. 

Position Responsibilities: 
- Preparation of shipping documentation and customs filing
- Required to concentrate on detailed documents
- Filing and data entry
- Cost approval and shipment filing 
- Freight receiving & shipping when needed 
- Shipment coordination and daily communication with clients in USA and overseas offices
- Maintain internal library, archives and subscription database
- Other duties/projects as assigned
 
Required Qualifications: 

- Ability to work effectively and efficiently with minimal supervision
- Ability to multi-task, prioritize and work in a fast pace environment
- Ability to listen and follow instruction
- Attention to detail and excellent organizational skills
- Bachelor’s degree or equivalent
- Excellent oral and written communication
- Mathematical aptitude
- Proficient in MS Word/Excel/Outlook; Computer literate
- Team player 

How to Apply: 

PLEASE EMAIL KT@FIBRETRADE.COM

Application Deadline: 
ASAP

Finance Associate

Business Name: 
San Francisco Girls Chorus
Industry: 
Non-Profit/Philanthropy
Type of Position: 
Part-Time Job
Grade Level: 
Junior
Senior
Graduate
Location: 
SAN FRANCISCO
Days/Hours per Week: 
24 hrs/week
Pay Range: 
$20
Benefits: 

Depending on the hours worked. If greater than 20 hours per week, benefits include medical, dental, vision and long term disability.

Position Description: 

In this position, you will be responsible for conducting the day to day duties related to the organization’s finances. Further there are duties associated with the building’s rehearsal halls.

Position Responsibilities: 

Finance

• Prepare weekly bank deposit (checks and cash)
• Prepare and transmit credit card batches, both scheduled (automated) and as needed
• Insure all deposit transactions are correctly and timely entered in the general ledger (Sage)
• Enter all chorister registrations, costume deposits and audition deposits in general ledger, including name, address and contact information and payment plans elected by customer (parents) on the registration forms. Registrations occur for Summer Camp, Fall and Spring and represent a significant volume of paperwork.
• Create and send invoices and statements to various types of customers
• As requested, follow up on 30/60/90+ day A/R balances
• Assist in financial aid process – compiling documents for committee review, preparing offer letters (using mail merge), following up on un-returned offer letters, compiling status information in a tracking spreadsheet, etc.
• Respond to inquiries from customers and colleagues regarding tuition account balances
• Address bank account reconciliation questions
• Assist with the reconciliation of Development and Finance records
• Verify and process vendor invoices for payment
• Complete check runs on a weekly basis and as needed
• Prepare and complete annual 1099 processing
• Sales & Use Tax filing
• Assist in the maintenance of electronic and physical filing systems for finance and accounting documents
• Assist with annual financial audit
• Assist with merchandise sales and other miscellaneous tasks at chorus performances and events
• Assist Director of Finance & Operations with miscellaneous accounting tasks as requested

Rehearsal Hall Duties

• Manage the scheduling and contracting for rehearsal halls.
• Consult with Chorus School Administrative Director on SFGC hall usage.
• Schedule security guards based on rehearsal hall usage
• Consult with Director of Finance & Operations on hourly rates, discounts, annual contracts, etc.
• Obtain certificates of insurance from potential renters

Miscellaneous

• Order and maintain office supplies.
• Manage maintenance of copiers, requesting and overseeing service as necessary.

Required Qualifications: 

• Ability to analyze, organize and process quantitative data quickly and accurately
• Strong organization and prioritization skills
• Detail oriented
• Possesses excellent written and verbal communication skills
• Shows demonstrated ability to take initiative when appropriate
• Learns quickly
• Friendly and outgoing personality
• Technologically savvy and knowledgeable
• Resourceful; able to use logic and reasoning to solve problems and complete assignments

Preferred Qualifications

Able to work independently.

How to Apply: 

Contact Mike Grade, by email, at mgrade@sfgirlschorus.org

Application Deadline: 
Open until filled

Student Intern

Business Name: 
SF State’s Institute for Civic & Community Engagement (ICCE), in collaboration with the City Administrator’s Office of San Francisco,
Industry: 
Government/Public Administration
Type of Position: 
Part-Time Internship
Grade Level: 
All University students
Location: 
San Francisco, CA
Days/Hours per Week: 
20 hours per week
Pay Range: 
$17.00 per hour
Position Description: 
Neighborhood Resilience Initiative
Empowered Communities Program – Marketing & Communications
SF State’s Institute for Civic & Community Engagement (ICCE), in collaboration with the City Administrator’s Office of San Francisco, is looking for a student intern to work on the Empowered Communities Program (ECP), an initiative managed by the Neighborhood Empowerment Network (NEN) located at San Francisco’s City Hall. The selected students will be working specifically on the Empowered Communities Program - Marketing & Communications.The selected student will support key stakeholders in San Francisco neighborhoods as they increase their overall resilience at the neighborhood level, expand their organizing and leadership skills, and acquire knowledge and skills regarding community reinvestment. Their time will also be used to take on the marketing and communication role in the NEN office.
 
In 2007, an alliance of residents, neighborhood and merchant associations, nonprofits and faith based organizations, foundations and academic institutions was created around a simple mission, empowering the neighborhoods of San Francisco with the capacity to steward themselves to a resilient condition. The alliance assumed the name of the Neighborhood Empowerment Network (NEN) and over the last eight years it has leveraged the immense resources and expertise within its ranks to create a ground breaking suite of tools resources and methodologies to advance resilience at the community level with a bottom up grass roots approach. The NEN’s mission is to identify tools, resources, and strategic partnerships that will help increase San Francisco neighborhoods’ capacities to actively participate in both the day to day stewardship of their community, as well as be better prepared to survive, respond and recover from a natural disaster. More information on NEN can be found at www.empowersf.org.
 
Empowered Communities Program & Resilient Bayview
The NEN has been piloting a program that supports communities as they work to achieve a pre-event condition that will allow them to perform at the highest level in times of stress. Entitled the Empowered Communities Program (ECP), the initiative is modeled after the core tenets of FEMA’s Whole Community Approach. The ECP is the primary program the NEN implements. The ECP works with key stakeholders in San Francisco’s neighborhoods to develop action plans to increase their overall resilience at the neighborhood level, expand their organizing and leadership skills, and acquire related knowledge and skills.
Part of this internship will consist of working with the NEN Director and Deputy Program Manager as they engage the eight ECP Communities. Over the course of the internship, the intern will be assigned a set of communities to help support. Responsibilities may include: creating meeting materials & exercises,attending community meetings, track meeting discussions, synthesize meeting exercise outputs, schedule and participate in organizational interviews, maintain internal databases about all activity conducted in communities, and anything else NEN staff may require within the scope of this program element.
 
One ECP community in particular the selected intern will be assigned to work with is the Resilient Bayview community. Part of the responsibilities for this community is to support them in their organizational assessments and reports as they build out their partnerships, and to help organize the Vulnerable Populations Summit in the late Fall.

 

Position Responsibilities: 

Part of this internship will also consist of helping maintain internal workflows of marketing and communication. Responsibilities for this organizational function will include:

  • Updating and revising content on our WordPress website - empowersf.org;
  • Engaging organizational and community stakeholders through phone calls and emails
  • Writing newsletters
  • Updating social media
  • Anything else NEN staff may require within the scope of this organizational function.

PRIMARY RESPONSIBILITIES

This internship is a joint partnership between the NEN ECP and ICCE. The intern will report directly to the Director of Neighborhood Resilience (manages NEN ECP) at SF City Hall and the Associate Director of ICCE, and will be charged with a broad set of responsibilities including:

NEN ECP:

  • Attend community planning group meetings;
  • Establish working relationships with neighborhood leaders;
  • Attend general meetings of member organizations and other multiple partners to keep apprised, or to update resident leaders about neighborhood activities and plans;
  • Provide neighborhood leaders with logistical support, which includes setting up meeting agendas, sending meeting notices to members, duplicating materials for meetings, providing reports, etc.;
  • Participate in community outreach events;
  • Help gather, organize, and enter data related to program activities and outcomes in database;
  • Project management support for the development of neighborhood support center in ECP communities;
  • Maintain databases for community outreach, education, and planning;
  • Participate in the implementation, monitoring, and support of various annual NEN activities;
  • Marketing / Communications (actively support and manage the media strategies that the NEN has in place, or is currently developing – e.g. Facebook / Twitter / Constant Contact and website);
  • Apply the principles of "continuous quality improvement,” which includes working cooperatively with colleagues and being service-oriented;
  • Perform other duties as may be assigned.

SF STATE:

  • Expand the Institute’s knowledge of the participating ECP communities; represent Institute goals and objectives, introducing community organizations to the work of ICCE at ECP meetings; provide information and referrals to community partners about ICCE’s on-line community engagement database (ULink49);
  • Attend quarterly intern check-ins/workshops with SF State ICCE at the main campus;
  • Submit end-of-the semester reflection/reports;
  • Perform other duties as may be assigned.
Required Qualifications: 
  • Exceptional writing, listening, and analytical skills
  • Strong organizational and project management skills
  • Production of high-quality work
  • Ability to manage multiple priorities simultaneously and to take initiative
  • Experience in developing online and electronic communication deliverables to include but not limited to newsletters, email updates, marketing collateral (brochures, fact sheets, etc….)
  • Familiarity with social media tools and its appropriate applicability in communication strategies
  • Awareness of possible online/electronic newsletter formats (e.g., Constant Contact)
  • Experience with maintaining and or managing databases required
  • Advanced proficiency of MS Word, Excel, and PowerPoint
  • Strong interpersonal and community outreach skills desired
  • Familiarity with San Francisco’s diverse communities and cultures desired
  • Community organizing experience preferred but not necessary
  • Enthusiasm for the mission of the project(s)
How to Apply: 

Please submit your resume and a cover letter highlighting your experience via e-mail to Jen Gasang, Associate Director, ICCE jlgasang@sfsu.edu

Application Deadline: 
Open until filled

Optician/Sales Associate

Business Name: 
For Your Eyes Only Optometry
Industry: 
Healthcare
Type of Position: 
Part-Time Job
Grade Level: 
All University students
Location: 
San Francisco
Days/Hours per Week: 
20-40 hr/week
Pay Range: 
DOE
Benefits: 

Medical, 401 (k)

Position Description: 

Join our team!
We are a upscale and busy optical office and we're looking for a full-time or part-time sales associate to join our team. An ideal candidate is friendly with excellent customer service skills and able to multi-task well. No optical experience? It's okay, we're willing to train the right person!
We offer high base salary pay with a generous bonus system and excellent benefits including health insurance and retirement. Also, we are a professional and supportive team that offers a great (and fun) work environment. Please email us if you are interested. We look forward to meeting you!

Position Responsibilities: 

Assist Optometrists with pre-testing of patients, take blood pressure, room patients for exam, work in optician's lab to place orders for frames and contact lenses, check in delivered orders, call patients, fit new frames and adjust.

Required Qualifications: 

Optician experience but will train the right person.

How to Apply: 

Send resumé via email office@fyeocastro.com

Application Deadline: 
Open until filled

Research Coordinator

Business Name: 
KIDDER MATHEWS
Industry: 
Real Estate
Type of Position: 
Full-Time Job
Grade Level: 
Senior
Graduate
Location: 
Redwood City, CA
Days/Hours per Week: 
40 hours (full time M-F 8-5pm)
Pay Range: 
40 K
Position Description: 

The Research Coordinator position works as part of a team supporting real estate brokers, appraisers and property management personnel with their daily research needs by being a main source of industry-leading information. The major function of this role is to maintain current property data from which to provide reports to the brokers, appraisers and property management to use in their marketing efforts.

Position Responsibilities: 

Daily

  • Update, attach documents and enter new listings/comps into the KM Desktop
  • Create submarket/city reports for marketing materials
  • Generate demographic reports
  • Obtain phone numbers and background information of property owners
  • Collect out of area market information as requested
  • Use proprietary, online and subscription resources to research and validate accuracy of internal data
  • Other duties and administrative tasks as assigned

Weekly/Monthly/Quarterly

  • Track industry news and be knowledgeable about large real estate projects, developments, trends and local geography
  • Email weekly news stories to agents and staff
  • Update and maintain tenants in the marketplace spreadsheets for the different groups
  • Create trend reports, economic reports, employment reports, market reports, report on recent major transactions for marketing purposes
  • Quarterly Market Reports production
Required Qualifications: 
  • Keep a professional image and demeanor
  • Must have strong computer skills in all Microsoft Office products (Word, PowerPoint, Excel and Outlook). Knowledge of Google Maps, TLO, CoStar and Datatree a plus
  • Ability to learn new computer programs and processes with limited oversight
  • Excellent attention to detail and work quality
  • Must type minimum 50 wpm
  • Ability to handle multiple projects and tasks concurrently
How to Apply: 

Send your resume and cover letter to Jerry Holdner at jholdner@kiddermathews.com  

 

Application Deadline: 
Open until filled

Events Intern

Business Name: 
Ekso Bionics
Industry: 
Business Services
Type of Position: 
Part-Time Internship
Grade Level: 
All University students
Location: 
Richmond, CA
Days/Hours per Week: 
20-30 hrs/week
Pay Range: 
$15-$25/hour
Benefits: 
  • You'll get to work with one of the coolest marketing teams at a cutting-edge robotics company!
  • These guys are literally making robotic exoskeletons that are helping people to walk again.
Position Description: 

To assist MARCOM with logistics including tradeshow planning, demo scheduling, scheduling, reservations, coordination, shipments, employee travel, and report outs.

Position Responsibilities: 

• Assist marketing director & PR teams with 2-3 week upcoming event update
• Assist employees at tradeshows with making hotel reservations
• Assist ambassadors at tradeshows with making hotel & flight reservations
• Assist marketing manager with booth messaging & layout
• Assist marketing manager with shipping of booth & marketing collateral
• Develop detailed tradeshow checklist for planning & guidance
• Assist sales & onsite consultant with completion of tradeshow checklist
• Assist IR, PR, & MARCOM with notifications for any critical events
• Develop integrated content calendar worldwide
• Assist marketing director in post-show report out videos

Required Qualifications: 
  • Still in school
  • Driven
  • Able to be onsite a few days a week
  • Crazy passionate about getting things done
How to Apply: 

Email Carly at carly@connextme.com.

We're helping our friends at Ekso out with this internship and will send your resume right to the hands of the hiring manager!

Send: updated resume (make it good, no typos!) and a few sentences about yourself!

Application Deadline: 
ASAP

Business Management Intern

Business Name: 
Walgreens
Industry: 
Business Services
Type of Position: 
Part-Time Job
Grade Level: 
All University students
Location: 
Walgreens Drug Store, San Francisco
Days/Hours per Week: 
Part-time
Pay Range: 
$14 to $22
Benefits: 
  • Employee discount
  • Medical benefits at 30 hours per week
Position Description: 
  • Retail Business Management
  • Health, Beauty, and Pharmacy Business Operations
Position Responsibilities: 
  • Customer Service
  • Inventory Management
  • Pharmacy Patient Customer Service
Required Qualifications: 

None

How to Apply: 
Application Deadline: 
Open until filled

Assistant to Property Manager

Business Name: 
Cushman & Wakefield
Industry: 
Real Estate
Type of Position: 
Full-Time Job
Grade Level: 
Graduate
Location: 
San Jose
Days/Hours per Week: 
40 hr/week
Pay Range: 
To be discussed
Benefits: 

If you have the skills necessary to thrive in a fast paced environment, we offer a competitive salary, excellent benefits package and a genuine career opportunity.

Position Description: 

At Cushman & Wakefield, we employ the most talented professionals and invest in superior resources and technologies to provide our clients with innovative advice and bottom line results.
The talent of our extraordinary people and the culture and business approach we foster, coupled with the exceptional, creative services we provide and the results we deliver worldwide for owners, occupiers, and investors are what distinguishes Cushman & Wakefield from all other real estate service firms. 

The Assistant reports to the Property Manager.  The Assistant is familiar with all aspects pertaining to the daily operation of the assigned properties and supports the Property Manager and Director(s) in establishing favorable tenant relations, maintaining the properties in a first-class manner, carrying out all administrative duties, and quickly responding to tenant requests.

Position Responsibilities: 

I.      Administration

·       Draft correspondence to and from owners, tenants, vendors and management.

·       Assist Property Manager in the administration of all leases.  Respond to and coordinate tenant service requests and inquiries regarding operation of the building.  

·       Maintain orderly property files, including tenant, vendor, insurance, accounts payable, accounts receivable, and property files.

·       Assure collection of all rent on the first of the month.  Generate aging reports and provide updates and follow up on outstanding A/R, advising Senior Property Manager of collection problems.  Assess late fees on collections received after           the tenth of the month after consulting with Senior Property Manager.

·       Create and update Lease Abstracts for each tenant.

·       Coordinate all deliveries and move-ins/move-outs.

·       Process all tenant requests for special work.  Obtain estimate, provide proposal, order work, and invoice tenant for such work.  Coordinate with Engineering department where necessary.

·       Maintain work order system. 

·       Update and maintain all Property Information Books.

·       Update, track and maintain Certificate of Insurance lists for tenants and vendors.  Request new or renewed certificates as required.

·       Update, track and maintain Property Contact Information Sheets. 

·       Establish and maintain “Critical Dates” report which lists all tenant anniversaries, lease expirations, options, rent increase dates, etc.

II.     Financial

·       Responsible for processing of all accounts payable.  Based on budget guidelines, accurately code invoices for Property Manager’s approval.  Generate purchase orders per company policies.  Match invoices to PO’s, and complete invoice data entry.  Oversee data entry function for certain properties in the case where data entry is performed by others. 

·       Responsible for calculating and processing tenant bill-back for submetered utility consumption. 

·       Review Pre-Posting Report for accuracy prior to posting of rents to tenant accounts.  Generate and review rent statements and sundry billings, and ensure delivery of accurate rent statements every month.

III.   Tenant Relations

·       Visit with primary tenant contacts and provide ongoing communication to create and maintain favorable relations between tenants and management.  Maintain tenant relations log. 

·       Responsible for day-to-day tenant calls.  Follow through to 100% completion on all tenant requests.  Coordinate all tenant events.

·       Coordinate Fire/Life Safety Procedures training for tenants.

·       Coordinate move-in of tenants.  Provide Welcome Package, keys, coordinate move.  Arrange for welcome gift.

IV.   Building Operations

·       Be familiar with the terms and specifications of all building service contracts.  Continuously monitor the performance of vendors and service contactors and conduct regular meetings with contractors to ensure optimum performance. 

·       Conduct regular inspections of the buildings.

·       Periodically review service contracts and prepare and administer all bids for services.

·       Relay complaints, problems, special cleaning projects, etc. to Building Engineer; follow up to ensure task completion.

·       Conduct and document periodic inspections with Janitorial Supervisor.  Ensure that the property is being maintained in a Class-A manner.

·       Issue keys, card keys, parking access cards, etc., utilizing building-specific software program.

·       Maintain dialogue with engineering department to ensure that all service requests are addressed in a timely manner.

·       Direct Engineer in the completion of building maintenance. 

V.    Tenant/Building Improvement Supervision

Coordinate access to building for contractors.  Attend construction meetings as directed Sr. Property Manager.  Notify tenants in advance of any construction activity that will impact building operations or the tenants’ conduct of business.

 

Required Qualifications: 

Bachelors Degree plus minimum three years administrative experience required, preferably in real estate.

Proficiency in MS Office (Word, Excel, PowerPoint) and any specific software as required.  Proficiency in Yardi Voyager, MRI preferable. 

How to Apply: 

If you are interested in this position, please submit your resume to chetta.sinclair@cushwake.com and reference the job title in the subject line. 

No Phone Calls/Agencies Please

Equal Opportunity Employer

Application Deadline: 
ASAP