Sales Coordinator

Business Name: 
Hotel Vitale
Industry: 
Hotel, Restaurant, Hospitality
Type of Position: 
Full-Time Job
Grade Level: 
Junior
Senior
Graduate
Location: 
8 Mission Street, San Francisco, CA 94105
Days/Hours per Week: 
5 days - 40 hours
Pay Range: 
25
Benefits: 

Medical, Dental, Vision, Life Insurance, 401K Plan, hotel discounts

Position Description: 
You will work in a team oriented environment and fully support and provide assistance to the sales team with administrative tasks, provide engaging customer service, and receive and qualify leads for sales or catering managers. You will also support the continuing effort to deliver distinctively different guest experiences and nurture lasting relationships with our customers.
 
Position Responsibilities: 
Create memorable experiences with a warm, welcoming personality that can relate to guests and associates
Utilize the freedom to go beyond to take initiative to resolve guest complaints and create loyalty
Share your personal passions and knowledge of the services and amenities available to guests to help them feel at home
Collaborate with team members to communicate what you see and hear to staff and management to ensure the guests’ needs are being met
Promptly answer telephones and enthusiastically greet our guests with your personal spirit, however busy and whatever time of day.
Identify new contacts, develop sales leads, respond to sales opportunities and contact potential clients to build and nurture lasting business relationships
Produce quotes and written confirmation to all clients
Produce accurate and timely reports that meet the needs of the Sales Director and senior management to include the reporting of appointments, calls made and business leads
 

 

Required Qualifications: 

Flexibility. This is a demanding business and it requires you manage multiple priorities while meeting varying deadlines, but it’s also a lot of fun!

Experience. Previous experience passionately providing service to others and providing administrative support in a team oriented environment, ensuring accuracy and attention to detail

People Person. The best part of serving others is creating experiences for them that go beyond the expected.

Great communicator. Providing amazing experiences requires the ability to communicate fluently in English both verbally and through excellent written communication.

A qualified applicant is a “people person” who is flexible, can manage multiple demands, loves to serve others, and has proven computer, sales and customer service skills.

Preferred Qualifications: 

People Person. The best part of serving others is creating experiences for them that go beyond the expected.

Great communicator. Providing amazing experiences requires the ability to communicate fluently in English both verbally and through excellent written communication.

How to Apply: 
Application Deadline: 
Open until filled

Assistant online marketing

Business Name: 
Champijeans
Industry: 
Marketing
Type of Position: 
Part-Time Internship
Grade Level: 
All University students
Location: 
Daly City, CA
Days/Hours per Week: 
Depends upon person
Pay Range: 
Only handsome commission plus you can get knowledge from me doing important export business
Benefits: 

None

Position Description: 

Selling women clothing online retail and wholesale

Position Responsibilities: 
  • To help me in developing my website.
  • Putting pictures clothing.
  • Looking for buyers online sending them details prices e mails etc..
Required Qualifications: 
  •  Should have good communication skills
Preferred Qualifications: 

 N/A

How to Apply: 

 Text me at 213-713-2010 or e-mail me at champijeans@yahoo.com

Application Deadline: 
Open until filled

Social Media Manager

Business Name: 
Plant Pups
Industry: 
Retail/Wholesale
Type of Position: 
Part-Time Internship
Grade Level: 
All University students
Location: 
San Francisco, California
Days/Hours per Week: 
Flexible
Pay Range: 
$17/hour
Benefits: 

 Part-time, no benefits offered

Position Description: 

We’re a new LGBTQ+ owned and operated business from San Francisco – and we’re excited about growing our Plant Pups’ family. We’re excited to be opening San Francisco’s first queer kinky plant shop! Our mission is to create an inviting space where locals can find everything they need to have the perfect Saturday. Work with us in our beautiful light and plant-filled work and retail space in the heart of The Mission!

The Social Media Manager will support Plant Pups marketing efforts focusing on digital content and social platforms. This role requires managing the online presence and brand vision for Plant Pups, specifically focused on content creation and implementation for all social media channels

Position Responsibilities: 
  • Execute the overall online brand strategy, as developed with the company owners
  • Provide weekly, monthly, & quarterly calendars for review in advance of publishing
  • Create compelling content and stories
  • Increase engagement, followers, and online brand awareness
  • Own day-to-day management of content creation and posting
  • Build strategic marketing campaigns and efforts at a regularly cadence focused seasonally, around events, and to increase product sales and store visits
  • Work with company owners to identify the most important social media goals and report weekly on progress
Required Qualifications: 
  • Knowledge of online retail branding strategies – specifically lifestyle and plant related companies
  • Proficient in any necessary platforms and software to complete content and posting: Instagram, Facebook, Photoshop, any emerging platforms
  • 2+ years working in social media and digital content – or working toward a degree in Marketing and/or PR, currently enrolled in classes
Preferred Qualifications: 
  • Photography experience is a plus
  • Sense of humor :)
How to Apply: 

Email info@theplantfairies.com with a brief statement about why you'd be a great fit! We're excited to work with students that are interested in learning about and helping small businesses grow.

Application Deadline: 
ASAP

Financial Analyst

Business Name: 
Stanford University
Industry: 
Financial Services
Type of Position: 
Full-Time Job
Grade Level: 
Graduate
Location: 
Palo Alto
Days/Hours per Week: 
40
Pay Range: 
DOE
Position Description: 

Welcome to Land, Buildings & Real Estate:



Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a Legacy."



Who We Are:



Finance & Administration provides the foundation for Land, Buildings & Real Estate (LBRE) operations including budgets, capital funding coordination and documentation, information technology systems, authority and approvals, internal controls, compliance, accounting and reporting and human resources for LBRE. We are the liaison with other university financial departments, Research Administration, Human Resources, the Cabinet and Board of Trustees.



Who you are:



You have a passion for all things math, systems and business. You realized that Finance perfectly blends these together and this is why you pursued a career in Finance! You are also a seasoned financial analyst who is highly analytical and communicates effectively with anyone within an organization. You possess strong interpersonal communication skills both written and verbal. You have a proven track record of using analysis to influence decision-making, and can successfully articulate insights and outcomes to executives and peers. That means that you can take financial data and translate that into a story that is understandable for our non-technical staff and leave the financial jargon out of it when necessary.



You are more than comfortable with technology, both financial systems and non-financial systems. You have used Adaptive Planning before, but even if you haven’t, that’s ok because you have the agility to learn new things and require minimal supervision after that. You embrace technology as you realize that it is a perfect complement to financial data analysis.



Proactive monitoring of transactions is second nature to you, not only that but you are able to interpret internal policies, rules and compliance along with external regulations to ensure that the proper action is taken. 



You can identify and resolve unique issues with substantial significance; recognize exceptions, and conduct in-depth analysis using advanced technical knowledge and experience. You possess an advanced knowledge of excel that helps you develop complex budget and forecasting scenarios, long-range planning and analyses for financial reporting and presentations [remember, you keep it simple to your audience when necessary]. Your skills encompass the use of simple and advanced functions along with advanced formula use and nesting of formulas. In short, you do not need help with excel.



You like to share your knowledge with others because you thrive in a collaborative environment. While you may be new to a role or even new to using a system, once you learn it, you enjoy sharing that knowledge with team members.



You are meticulously detail oriented, insatiably curious, and full of integrity.







Who will you support:



There are many departments at LBRE, your primary support will be for the Sustainability and Energy Management (SEM) group. There will be occasions where you will step in to assist other departments, but SEM is your main team. Who is SEM?



The Department of Sustainability & Energy Management Department (SEM) is made up of a diverse community of professionals who work to develop comprehensive, long-term strategies to manage the university's carbon footprint and natural resources in a sustainable and efficient manner. 



Climate change caused by anthropogenic greenhouse gas emissions may well be the greatest environmental and socioeconomic challenge and opportunity of our time. Stanford has accepted the challenge and embraced the opportunity to raise the bar in the use of innovative, efficient and renewable energy supplies to reduce the environmental impact of operating a research institution of this size.



Comprised of Energy Operations, Facilities Energy Management, Water Resources and Civil Infrastructure, and the Office of Sustainability, the department takes a holistic approach to integrate sustainability into all aspects of campus operations. SEM provides long-range planning for campus utilities and transportation needs, and carries out those plans through capital improvements to the campus; procurement of gas, electricity, water, and sewage services from external entities; and efficient resource management.



Why Stanford is for You



Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriched the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Check out the following links in our culture and unique perks sites and see how you can be empowered with:



Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

Discovery and fun. Stroll through historic sculptures, trails, and museums.

Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! 

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Position Responsibilities: 

Multiple analysis related to variances, impact of transactions on current and future utility rates. May work Rate restructure study.

Research, and synthesize data; interpolate results from large amounts of data, identify trends in variance analysis. Understand the story behind why things are changing – use the data to create the story to be shared with stakeholders in a manner that can be understood by [translate the finance jargon into understandable language]

Develop complex budget and forecasting scenarios, long-range planning and analyses for financial reporting and presentations; design and run ad hoc reports

Identify and resolve unique issues with substantial significance; recognize exceptions, and conduct in-depth analysis using advanced technical knowledge and experience. The use of advanced excel skill will be required.

Recommend and develop solutions that may require policy changes or the development of new processes; maintain broader organizational and university perspective in decision making.

Looking at service center compliance requirements and internal rules, manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports

Represent organization to client group(s) and external partners; serve as subject matter expert

on matters that involve complex technical, financial, or subject matter expertise. 



Using report data, assess client and business needs, and formulate recommendations to

determine approach to managing and completing processes, achieve greater efficiencies and



improve internal controls. Performed on a continuous basis.



This and many other financial adventures await your arrival…

**Additional duties as applicable to the role

Required Qualifications: 
You have a Bachelor’s degree and four years of relevant experience or combination of education and relevant experience
You are proficient with excel – advanced formula use.
Advanced proficiency in business applications, such as Microsoft Office Suite, especially Excel.
Knowledge of Generally Accepted Accounting Principles.
Demonstrated knowledge of financial systems and aptitude to learn new systems 
Strong verbal and written communication skills
Excellent analytical skills and ability to work independently and as a team player
Proven ability to perform with a high degree of accuracy under tight deadlines and ability to effectively multitask.
 

 

Preferred Qualifications: 

Preferred but not required:



Proficiency with Oracle systems in general 

Proficiency with Adaptive Planning and you are familiar with navigation and use

CPA license

Application Deadline: 
04/11/2019

Front Desk/Receptionist Part-Time Job

Business Name: 
Baltazar Guzman DDS PC
Industry: 
Healthcare
Type of Position: 
Part-Time Job
Grade Level: 
All University students
Location: 
2001 Union Street #664 San Francisco, CA 94123
Days/Hours per Week: 
16
Pay Range: 
Minimum Wage
Benefits: 

Not available at this time, opportunity to grow

Position Description: 

We are a private dental office in the Marina/Cow Hollow District of San Francisco looking for an ambitious individual to help support our practice. We are looking for someone to work Monday-Thurs from 2pm-6pm as our front desk/receptionist. The ideal candidate will be easy-going, ambitious, organize, disciplined and eager to learn. You should be able to address complaints or concerns with accurate information in a patient oriented manner.

Position Responsibilities: 

• Scheduling , treatment planning & following up with patients

• Responding to phone calls, emails, texts and voicemails

• Keeping the office supplies in stock

• Maintain office security

• Collect payments

• Verifying patient insurance information & following up on claims

Required Qualifications: 

• Efficiency in Windows and Microsoft

• Excellent communication & problem solving skills

• Self-driven

Preferred Qualifications: 
  • Softdent Experience
How to Apply: 

E-mail resume to: info@unionstreetdental.com

Application Deadline: 
ASAP

Retail Sales Associate

Business Name: 
Recchiuti Confections
Industry: 
Retail/Wholesale
Type of Position: 
Part-Time Job
Grade Level: 
All University students
Location: 
Embarcadero - Downtown San Francisco
Days/Hours per Week: 
20-30 hours
Pay Range: 
$16
Benefits: 
  • Great atmosphere
  • Willing to work around your schedule
  • Tasty Treats
  • Friends and Family Discounts
Position Description: 

The Sales Associate is an integral part of the customer experience and success of the retail sales channel at Recchiuti Confections. This position contributes to all retail store activities including, but not limited to: customer service, sales, merchandising, inventory, order processing, and general maintenance. The Sales Associate reports to the Retail Manager and works shifts at both retail locations, the Ferry Building Marketplace and theLab.

Position Responsibilities: 
  • Maintain a breadth of knowledge regarding Recchiuti Confections’ history, company standards, products and services.
  • Deliver the highest levels of customer service, building relationships, ensuring customer follow-up, and promoting retention.
  • Achieve sales goals.
  • Manage multiple store tasks and high-volume foot traffic with ease.
  • Work effectively and cohesively with Recchiuti team members.
  • Ensure store is clean and tidy at all times.
  • Receive shipments and process product orders.
  • Implement shop merchandising, layout and customer traffic flow.
  • Host tours.
Required Qualifications: 
  • Retail experience, including cash handling and balancing cash drawer
  • Computer literate and proficient in Microsoft Word, Excel, and Outlook
  • Team player and able to work well with others.
  • Excellent interpersonal and communication skills.
  • Strong organizational skills with attention to detail.
  • Fluent in English.
  • Enjoy interaction with the public – must be a true “people person.”
  • Self-motivated, and able to work quickly and efficiently to meet deadlines.
  • Flexible schedule with full-time availability during holidays.
  • Able to lift heavy objects, be on one’s feet all day, and move quickly.
  • Desired Knowledge, Skills, and Abilities
  • Interest in the fine food industry and the desire to learn more.
  • Physical Demands
  • The essential functions of this position require consistent standing and the ability to lift 40lbs unassisted.
Preferred Qualifications: 
  • 1-2 Year Retail experience, including cash handling and balancing cash drawer.
  • Ability to speak other languages.
How to Apply: 
Application Deadline: 
ASAP

Sales Development Representative

Business Name: 
Joyride Coffee Distributors
Industry: 
Salesify
Type of Position: 
Full-Time Job
Grade Level: 
Undergraduates
Senior
Graduate
Location: 
San Francisco
Days/Hours per Week: 
7 days/40 hours per week
Pay Range: 
$45,000
Benefits: 

Medical & Dental Benefits, Commuter Benefits

Position Description: 

Joyride’s Sales Development Representative (SDR) is a lead generating champion, responsible for generating qualified leads and converting them into business opportunities for Joyride’s B2B sales team. As an SDR, you would identify possible opportunities by staying up to date with business news, trends, industry events, and through online research; qualify them against established criteria; identify decision makers; and enter lead data into Joyride’s CRM, Salesforce. You would then conduct initial outreach via phone or email and schedule and lead discovery calls to determine fit, generate interest, and convert them into an opportunity for warm hand-off to our account managers. Additionally, you would provide sales operations and general administrative support to the team, including preparing materials for an onsite customer tasting, processing orders and returns, or periodically updating Joyride customer data. To excel in the role, y ou must have strong communication skills, attention to detail, and a drive to achieve goals and hit sales numbers is a must. This is an excellent opportunity if you want to learn the fundamentals of B2B sales and customer service with an opportunity for growth into more senior Sales roles.



Joyride is an equal opportunity employer and in commitment of its core value fostering community, seeks to create a diverse and inclusive work environment. To this end, Joyride prohibits discrimination and harassment on the basis sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Position Responsibilities: 

-Generate leads through researching prospective accounts online, identifying key decision makers, qualifying leads, and conducting initial cold calling or emailing

-Hold initial phone calls to qualify and warm up leads and generate interest and business opportunities

-Maintain careful records using company systems including our CRM, Salesforce

-Become a Joyride portfolio and service offerings expert to serve as a valuable and informative resource to prospective accounts right from the start

-Provide support to the Joyride Sales team and learn their general workflow to understand how to best support them and optimize their (field) time

-Support the sales team on product demos and tasting events

-Prepare and maintain Sales team’s support materials online and in the office, including samples, tasting and marketing materials, etc.

-Handle initial customer service responsibilities and document accordingly in ERP/CRM, including answering phone calls, resolving billing issues, rescheduling orders, generating and processing returns, order entry, and equipment service troubleshooting

-Field phone calls and emails relating to inbound inquiries or existing customer requests

-Maintain, support, and audit CRM and sales systems databases, ensuring data integrity and current records: COIs, contact information, addresses, contracts, etc.

-Assist Sales Team Lead or Sales Manager with ordering sales samples, general office upkeep and stocking, expense submissions, preparing monthly movement reports, and administering sales contests

-Develop your understanding of coffee and nonalcoholic craft beverage from sourcing and growth to roasting and brewing

-Solicit and digest customer feedback and requests to identify areas for internal improvement

Required Qualifications: 

-Bachelor’s degree strongly preferred

-Excellent record keeping and attention to detail

-Strong computer skills including Google Documents and Sheets (Excel); prior experience with a CRM (especially Salesforce) or e-marketing tools a plus

-Strong phone, interpersonal and written communication skills

-Commitment to our Mission of creating a healthier and more sustainable world and our Core Values: - Hold Every Bar High, Innovate Big and Small, Foster Community, Get S$#!T Done, and EnJOY the Ride

-Consistent demonstration of Joyride’s core competencies - effective communication, dependability, sound judgment, collaboration, technology savviness and being a company mission and vision ambassador

-Self-starter and thrives off of exceeding goals

-Ability to interact effectively at multiple levels within and outside the organization

-Ability to learn quickly, jump in to help the team, and think creatively

-A love for coffee, craft beverage, and great office culture required; a love of dogs a plus

Preferred Qualifications: 

See required

How to Apply: 
Application Deadline: 
05/27/2019

Medical Biller assistant / office assistant

Business Name: 
CityWheelchairs Inc.
Industry: 
Healthcare
Type of Position: 
Part-Time Job
Grade Level: 
All University students
Location: 
San Francisco
Days/Hours per Week: 
4 hours per day 3 days per week
Pay Range: 
18-20
Benefits: 

Free parking

Position Description: 

We are a fast growing medical equipment company specializing in providing power wheelchairs to the disabled community. We are looking for a self-motivated Medical Biller who can also provide administrative support when needed. This professional will assist billing manager to ensure accuracy and efficiency through the whole billing cycle.

Position Responsibilities: 

- Check patient's insurance eligibility

- Obtain prior authorization for services when needed

- Using coded data on a day-to-day basis to produce and submit claims to insurance companies

- Monitors billing activity to assure completeness of claims for maximum reimbursement

- Post insurance and patients, and manage accounts

- Reviewing and appeal unpaid and denied claims

-Other duties as required by management

Required Qualifications: 

- Excellent communication skills

- Ability to read, understands, and follow oral and written instruction

- High work ethic, remarkable attendance and punctuality

Preferred Qualifications: 

- Medical billing and collections experience is preferred

- Knowledge of insurance guidelines especially Medicare, Medi-Cal, and SFHP

- Strong A/R and collections knowledge

How to Apply: 
Application Deadline: 
Open until filled

Senior Associate Director Finance

Business Name: 
Stanford University
Industry: 
Financial Services
Type of Position: 
Full-Time Job
Grade Level: 
Graduate
Location: 
Seattle
Days/Hours per Week: 
40
Pay Range: 
$170,000 - $180,000
Position Description: 

Here's a little about Stanford University and the position they are seeking to fill:



Welcome to Land, Buildings & Real Estate:



Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a Legacy."



Who We Are:



Finance & Administration provides the foundation for Land, Buildings & Real Estate (LBRE) operations including budgets, capital funding coordination and documentation, information technology systems, authority and approvals, internal controls, compliance, accounting and reporting and human resources for LBRE. We are the liaison with other university financial departments, Research Administration, Human Resources, the Cabinet and Board of Trustees.



Who you are:



You have a track record of leading a team in the development of multi-million dollar operating budgets, in collaboration with business owners. You have a genuine regard for those who report to you and inspire their continuous learning. You develop comprehensive project plans, keep everyone on schedule and consistently meet deadlines. You can distill a multitude of individual variances into a high-level explanation, both verbally and in writing. You are more than comfortable with technology, both financial systems and non-financial systems. You have used Adaptive Planning before, but even if you haven’t, that’s ok because you have the agility and curiosity to learn and capitalize on new systems. You embrace technology as you realize that it is the key enabler to effectively complete financial deliverables.



Given access to the necessary data and an understanding of the end goal, you can devise effective methods for accurately getting to that goal. You have a track record of developing streamlined, repeatable processes for pulling and formatting data. You relentlessly ensure that your results tie-out or balance, and can clearly articulate reconciling items as needed.



You’re comfortable with ambiguity, able to think conceptually, connect the dots and develop scenarios. You are meticulously detail oriented, insatiably curious, and full of integrity.



Who will you support:



Reporting to the Director of Finance for Operations, you are the co-Budget Officer for LBRE and support LBRE-wide financial activities as detailed in the bullets below. This position has two direct reports and five indirect.



Why Stanford is for You



Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriched the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Check out the following links in our culture and unique perks sites and see how you can be empowered with:



Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

Discovery and fun. Stroll through historic sculptures, trails, and museums.

Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! 





Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.



Another Source works with their clients, on a retained project basis, to maximize the recruiting process.

Position Responsibilities: 

Co-Budget Officer for LBRE – responsible for the development and submission of annually recurring deliverables to the University Budget Office (UBO) and its budgeting system, Tidemark; including Planned Budget, Year End Projection, Booked Budget, and variance narrative; annual O&M report and other adhoc requests from UBO throughout the year; assist in the compilation of the annual Budget Letter

Interpret, implement and ensure compliance with university policies and procedures (particularly as related to service centers and various fund types)

Overhead allocations (OH) – own the OH model, maintain and update every year, prepare and submit monthly overhead allocation journals, provide analysis and reporting on the history and trend of OH allocations

General Funds allocation (GF) – own the GF allocation model, maintain and update every year, administer the GF allocation in the Adaptive Planning system, maintain history of GF allocations including one-time, new base funds and internal reallocations within LBRE

New Structures model – own the New Structure model which determines funding needed for the operations, maintenance and utilities of newly constructed buildings, renovations and demolitions; collaborating cross-departmentally, prepare annual Prelim and Final New Structures report for submission to UBO; provide timely estimates for individual buildings throughout the year for inclusion in Funding Agreements and Board of Trustee write-ups

Budgeting – in addition to extracting budget information from the Adaptive Planning system and formatting for upload into Tidemark, ensure that the GF allocation balances and all fund transfers have been accounted for in the budget

Fund Transfers – oversite of fund transfers throughout the year, initiate transfers as needed

Allocate ISC Rebate within LBRE

Oversee periodic audits

Consolidation of LBRE financial information for LBRE’s Year in Review and other adhoc reporting as needed; track interdepartmental eliminations; analyze and provide narrative for budget and year-to-year variances

Develop expertise in the Adaptive Planning system for both modeling and reporting; staying abreast of new functionality available from Adaptive Insights

For all areas of responsibility, maintain documentation of policy and procedure

* Additional duties as applicable to the role

Required Qualifications: 

A Master’s degree in finance or accounting, or CPA, with 10 years of management experience or combination of education and relevant experience

Strong track record of leading and developing a finance team

Strong project management skills (particularly project plan, risk management and status reporting)

Strong in financial modeling, developing what-if scenarios

Proficient in reporting and analytics tools, such as Oracle bi and Tableau

Strong data skills

Advanced understanding of financial principles

Advanced proficiency with excel

Strong oral and written communication skills

Proficiency in business applications, such as Microsoft Office Suite

Knowledge of and ability to apply Generally Accepted Accounting Principles

Demonstrated knowledge of financial systems and aptitude to learn new systems

Able to think conceptually and comfortable with uncertainty

Proven ability to perform with a high degree of accuracy under tight deadlines and ability to effectively multitask

Requires presence in the office on a regular basis

Preferred Qualifications: 

Preferred but not required:



Proficiency with Adaptive Planning

Proficiency with Oracle financial systems

Thorough understanding of policies governing the various fund types, including service centers, gifts, grants and designated funds

Application Deadline: 
03/28/2019

Associate Vice President of Human Resources

Business Name: 
Sonoma State University
Industry: 
Human Resources
Type of Position: 
Part-Time Job
Grade Level: 
Graduate
Location: 
Rohnert Park
Days/Hours per Week: 
40
Pay Range: 
$150,000 - $175,000
Position Description: 

Another Source’s client, Sonoma State University, is recruiting an Associate Vice President of Human Resources to join their team.



As one of the 23 campuses in the California State University System, Sonoma is a mid-size comprehensive university, focusing on the liberal arts with a strong emphasis in the arts and sciences. Located approximately an hour north of San Francisco, SSU has 9,200 students, 400 faculty and 900 staff and administrators. Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with the Seawolf Commitment, our values include respect, responsibility, excellence and integrity.



We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to diversity, equity and inclusion, in the pursuit of excellence for all members of our university community.



The CSU system offers a premium benefit package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Position Purpose: Reporting to the Vice President for Administration and Finance and CFO, the Associate Vice President (AVP) for Administration and Finance, Human Resources serves as the Chief Human Resources Officer for Sonoma State University and its three auxiliary organizations. The AVP is charged with the responsibility for leading and managing a comprehensive human resource program including employment and classification/compensation services, human resources information management, employee relations, training and development, payroll and benefits administration, workers compensation administration, employee/leadership development, employee recognition, employee wellness and ADA (Americans with Disabilities Act)/EEO(Equal Employment Opportunity) compliance. The AVP for Human Resources oversees and ensures compliance with the collective bargaining agreements for non-faculty employees as well as the administration of the Management Personnel Plan for professional empl oyees, supervisors, and administrators. Additionally, the AVP oversees student employment and the University’s non-faculty volunteer program. The AVP serves as a member of the Vice President’s senior management team.



The AVP must possess a broad and deep knowledge and experience in employee relations, compensation, organizational planning and development, employment law, payroll, human resource information systems, regulatory compliance, and professional development. In addition, the AVP must be able to manage, inspire, and lead a team of dedicated professionals in a customer service oriented human resources infrastructure and have demonstrated experience in creating and maintaining a workplace that supports and respects diversity.



With unquestioned integrity coupled with strong management skills, the AVP is expected to function in a constantly evolving setting with an appreciation for and comfort with ambiguity. The AVP must have strong interpersonal skills; have the ability to influence at all levels within the University and to function as an effective change agent. The AVP must make sound and independent decisions, have strong negotiation and motivation skills, meet timelines, and manage competing priorities successfully.

Position Responsibilities: 

Serves as the University’s Chief Human Resources Officer, developing and implementing appropriate human resource policies, programs, and procedures as well as ensuring alignment and/or compliance with CSU system-wide policies and employment practices

Provides vision and leadership aligned with campus priorities and an evolving workplace

Serves as a trusted advisor to the CFO and senior leadership team in matters pertaining to organizational development, employee relations, workforce analysis and talent management

Serves as consultant to the campus on human resource matters, including leading or directing investigations of complaints and allegations of inappropriate employee behavior and/or facilitating conflict resolution sessions

Oversees and serves as campus point of contact for any employment-related litigation

Serves as a backup investigator and Deputy Title IX Coordinator providing assistance to the Title IX Coordinator as well as other deputies

Serves as a backup DHR (Discrimination/Harassment/Retaliation) investigator

Serves as the campus Whistleblower Administrator and responds to whistleblower complaints and/or subsequent employment-related litigation and law suits against the University

Supervises the Director of Employee/Labor Relations and Compliance, the Managing Director of Payroll, Benefits and Workers Compensation, the Director of Employment Services and the HR Administrative Specialist, who provides administrative support to the entire HR department

Serves as signatory on behalf of the President for staff appointment, transaction, leave and termination letters

Collaborates with the AVP for Faculty Affairs to ensure consistency across the organization with regard to administering employment as well as to gain efficiencies wherever possible

Oversees and coordinates the preparation of reports and activities related to the University’s Affirmative Action Plan, including recruitment efforts that further the University’s diversity efforts

Proactively engages with the external community, governance committees, etc. to ensure Sonoma State is recognized as an employer of choice and to further university initiatives

Oversees the administration of compensation programs for non-faculty employees

Oversees the employee background screening program

Oversees the campus unemployment insurance program

Manages new employee orientation programs and activities

Supports employee/leader professional development programs

Manages employee recognition programs and activities

Maintains the official personnel files for the campus

Oversees the volunteer employee program

Serves as the campus Conflict of Interest Officer

Oversees the application for all staff and administrator visas and serves as the custodian of employee I-9s ensuring legal documentation for employment

Manages the department budget

Oversees and champions employee wellness efforts, including medical monitoring for identified positions and injury prevention/loss prevention efforts with workers compensation carrier

Attends webinars, conferences, and end-user group meetings organized by CSU or other entities.

Required Qualifications: 



This position requires an understanding of public higher education in California and a bachelor’s degree from an accredited university, or equivalent combination of education and experience;

Seven to ten years of increasingly responsible management experience in a senior level Human Resources position;

A Master’s degree in Business Administration, Public Administration, Human Resource Administration or Law, and HRCI/SHRM professional HR Certification preferred;

Senior Human Resource management experience in public higher education and working with unions is also preferred;

Ability to operate in a confidential, professional, fast-paced environment, and work as both a senior leader and a member of various committees and teams throughout the university and system;

Ability to actively communicate, inspire and motivate all levels of staff;

Ability to think and act strategically and proactively;

Ability to perform multiple duties simultaneously in an environment that is characterized by frequent interruptions, requests, and distractions;

Ability to complete complex assignments independently and with only general direction;

Ability to translate complex policies into compliant campus business processes and effectively communicate back out to all-levels of the university;

Ability to understand and explain complex procedures;

Strong writing and presentation skills;

Ability to learn, coordinate and oversee many different functions, determine relative importance of each, set deadlines, and delegate projects accordingly in a timely and effective manner, performing follow up as needed;

Must be familiar with standard office software and programs, Oracle/PeopleSoft Human Resources software preferred;

Ability to prioritize and perform multiple tasks; work independently with little or no direction; make independent decisions and exercise sound judgment, use discretion and initiative in performing complex work; and maintain good working relationships throughout the campus community and with external stakeholders.

Ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties.

The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.



The CSU system is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.



Another Source works with their clients, on a retained project basis, to maximize the recruiting process.

Preferred Qualifications: 

N/A

How to Apply: 

Please apply using this application link: https://app.jobvite.com/j?cj=oW5y9fws&s=School

Application Deadline: 
03/28/2019