Chief Financial and Administrative Officer

Business Name: 
Children's Council of San Francisco
Type of Position: 
Full-Time Job
Grade Level: 
Graduate
Location: 
San Francisco, CA
Days/Hours per Week: 
Full time Exempt
Pay Range: 
Dependent upon experience
Benefits: 

At Children’s Council of San Francisco, we are committed to making quality child care and early education a reality for all families. Parents need child care so that they can work, support their families, and advance professionally. Children need quality early education so that they are prepared for school and beyond.

Our 100+ staff help San Francisco families understand and navigate their options and find child care that meets their needs. We help lower income families secure financial assistance to pay for care and connect them with other community services to support their well-being. Each year we provide services to over 15,000 families.

We also endeavor to increase the availability of quality child care in San Francisco by helping people start and operate financially sustainable child care businesses and develop their skills as early educators. And, along with our local and statewide partners, we educate the community and advocate for increased investment in child care and early education.

Children’s Council has an $80 million annual budget ($11 million operating plus $69 million in pass-through payments to child care providers), with most of the funding coming through state and local government contracts. With efforts over the past few years to build private support for our programs and services, we are now raising over $500,000 per year. For more information, please visit www.childrenscouncil.org

Position Description: 

Children’s Council is seeking a seasoned manager and flexible thinker to be our next Chief Financial and Administrative Officer (CFAO), joining our Executive Director, Chief Program Officer and Director of Advancement as we ensure that we have the organizational infrastructure to take our services to the next level. Our CFAO provides strategic leadership for our budget and financial operations, information technology, human resources and other administrative functions, and staffs the Board of Directors’ Finance and Audit Committees. The CFAO also works in close collaboration with program staff to manage our large government contracts for child care subsidies and related services, and maintains strong working relationships with state and local government personnel responsible for these contracts.

Children’s Council is at a major inflection point in its service delivery and program development. Providing service to San Francisco families and child care providers/early educators and partnering with government since our founding in 1973, Children’s Council seeks to leverage our position, experience, and reputation to expand our impact. We recently completed a strategic program plan, renewed our local funding agreements through a competitive bidding process, and are developing private support for our program initiatives. Our ideal candidate is a smart, analytic problem solver and strategic thinker who can easily jump into our successful and stable organization, master our complex funding model quickly and provide value in the areas of budgeting, planning, and administration to support a more integrated service model that deepens our relationships with families and child care providers.

Position Responsibilities: 

Key Responsibilities
Financial Management

• Oversee the development of all financial plans, budgets, forecasts, and projections; understand our funding model and recommend ways to maximize revenue to increase organizational impact.
• Ensure the accuracy of all financial information; monitor and provide regular and timely reports on financial performance relative to goals, and keep the Executive Director, Board of Directors and the management team informed regarding the organization’s financial status.
• Oversee organizational cash flow planning and ensure availability of funds to deliver our services and meet contract obligations.
• Understand funding terms, conditions, and requirements of child care subsidy payment contracts and other contracts; ensure compliance with all funding agreements, including completion of all required financial reports and submissions on a timely basis.
• Actively participate in the child care subsidy projection process and provide a financial perspective to program management
• Work with development staff and program management staff to identify funding needs, to develop grant budgets and proposals and to manage grants.
• Oversee the finance and accounting department to ensure proper maintenance of all accounting systems and functions; Ensure maintenance of appropriate internal controls and financial procedures.
• Coordinate audits and proper filings of tax returns.
• Support the Finance and Budget Committee and the Audit Committee of the Board of Directors.
• Manage banking relationships for the organization.

Administration Management
• Oversee the technology function of the organization and ensure that the organization has the expertise to support the technology infrastructure and programs to meet the strategic vision and mission of the organization.
• Oversee the human resources function and ensure that the organization has the expertise to manage recruitment, compensation and benefits, training and professional development, performance management, and employee relations.
• Ensure that general administrative and support functions are managed with a customer service perspective that earns the confidence of funders and community partners and supports employee effectiveness and morale.
• Oversee management of the facility and physical infrastructure to meet organizational needs.
• Oversee risk management, including insurance. Review and oversee negotiation of all leases and contracts.

Organizational and Team Leadership
• Actively participate in organizational leadership; as a participant on the executive team, participate in short-term and long-term goal setting and strategic planning, develop agendas and facilitate management meetings as needed, and foster an environment of collaboration and teamwork.
• Establish and monitor staff performance and development goals and mentor and develop staff, assign accountabilities, set objectives, establish priorities, conduct performance appraisals, and administer salary adjustments.
• Foster a success-oriented, customer focused, accountable environment within the organization.

Required Qualifications: 

• You are a flexible thinker with a nimble, strategic mind that can easily translate complex details into big-picture plans.
• You love a good puzzle- you thrive in a role that gives you the opportunity to learn and master complex systems and understand diverse programs.
• You enjoy managing people and have broad experience leading and collaborating with diverse teams.
• Your colleagues describe you as a person of great integrity who is knowledgeable, open, and easy to work with.
• Budgeting, planning and modeling are key interests of yours and represent some of your core strengths.
• You have excellent analytic, quantitative, and abstract reasoning skills, combined with strong organization and problem-solving skills, that support and enable sound decision making.
• Your strong relationship-building skills allow you to prioritize, negotiate, and work with a variety of internal and external stakeholders.
• Communication is the key- you use your strong oral and written skills, as well as your ability to translate financial concepts, to effectively collaborate with colleagues who do not necessarily have finance backgrounds.
• You have technological savvy and experience working with IT staff to develop and implement new processes and systems that increase efficiency and effectivity.
• You are interested in the mission of Children’s Council and have a strong commitment to our values of education, respect, family, and partnership.

Required Education & Minimum Qualifications
• 10 + years of financial and operations management experience; 5 + years’ experience in a senior management role with strategic and overall organizational responsibilities.
• A Bachelor’s degree. MBA or similar advanced degree preferred.
• Non-profit management or experience working with a volunteer board preferred.
• Knowledge of generally accepted accounting principles.

How to Apply: 

Please submit your cover letter, resume and salary requirements in Word or PDF format with the Email Subject line: Chief Financial and Administrative Officer: [Your Name] to careers@childrenscouncil.org

Children’s Council is an equal opportunity employer that values diversity as central to our work serving the San Francisco community. We encourage candidates from a wide range of backgrounds to apply. Individuals seeking employment at Children’s Council are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. 

Application Deadline: 
Open until filled

Marketing Web Design Intern

Business Name: 
Marine Corps League Mt. Diablo Detachment 942
Industry: 
Non-Profit/Philanthropy
Type of Position: 
Part-Time Internship
Grade Level: 
All University students
Location: 
San Francisco, CA
Days/Hours per Week: 
Flexible
Pay Range: 
Hourly
Benefits: 

Beyond hourly pay for web design, this internship is an opportunity to work with a Silicon Valley VP of Marketing on the project, and upon completion would result in a positive work experience reference for the candidate. This project is perfect for anyone who is looking to put their University-attained skills to use for a good cause while also bolstering their resume / portfolio / LinkedIn profile.

Position Description: 

Marine Corps League Detachment 942 based in Danville, CA is a non-profit veterans service organization. The detachment currently does not have a functioning web site, and this project will involve collaborating with a SF-based VP of Marketing to build a new site for the organization. 

Position Responsibilities: 

The scope of work is flexible to the extent that candidates can own the design and build their work experience. The goal is a functioning website, working with one other person to document the requirements and do the work to design and deploy a basic website.

Required Qualifications: 

Confidence in your ability to build and deploy a website for this non-profit organization.

Preferred qualifications 

Interest in the military or veterans matters is a plus, but not at all required. 

How to Apply: 

Contact Mario Blandini @ mblandini@gmail.com, or 925-759-5537 

Application Deadline: 
Open until filled

VITA Site Coordinator

Business Name: 
SFSU Volunteer Income Tax Assistance (VITA)
Industry: 
Accounting
Type of Position: 
Part-Time Job
Grade Level: 
Graduate
Location: 
SFSU Main Campus - SCI 205
Days/Hours per Week: 
Minimal hours during Fall semester, but around 20 hours per week from January through April - total of approx. 225-275 hours
Pay Range: 
$20-$22.50 per hour, depending on qualifications
Benefits: 

Not applicable.

Position Description: 

The VITA site coordinator provides coordination, organization, and supervision for all aspects of the VITA site operation. The site coordinator is also responsible for gathering, maintaining and compiling timely statistical reports as required by the partners.

Position Responsibilities: 

• Ensure that all volunteers working at the site have completed the required certification
• Assist tax return preparer’s in making referrals for other community resources
• Ensure that portable equipment is under the care of a volunteer and/or the site coordinator at all times
• Ensure that all information is under the care of volunteers or locked in storage at all times
• Perform all responsibilities that will ensure the safe and efficient operation of the VITA site

E-Filing/Transmission and Quality Review:
• Act as the e-file administrator
• E-file returns within 48 hours of preparation
• Maintain files for accepted returns and paper returns
• Review tax returns to be e-filed to ensure quality and completeness
• Review rejected returns and inform tax filer within 24 hours. Take necessary action to fix the problem and resubmit the tax return

• Ensure that the site is open as scheduled and adequately staffed
• Respect client and volunteer privacy
• Complete all training and certifications

Time Requirements:
Fall Semester (September to December):
o Attend various Earn It! Keep It! Save It! meetings conducted by United Way of the Bay Area
o Complete TaxSlayer training offered by United Way of the Bay Area
o Coordinate VITA volunteer recruitment meeting (held in the evening on October 10)
o Coordinate with VITA faculty advisor (Katie Hetherington) and BAP liaison (student leader)
o Plan the January 8-12 volunteer training
Spring Semester (January to April):
o Coordinate volunteer training (January 8-12)
o Set up and open SFSU site (SCI 205)
o Minimum of 20 hours per week on site from first week of February to April 15
o Close out site and complete IRS reports for BAP submission to IRS

Required Qualifications: 

Required qualifications

Training:
Classroom training or self-study through Link and Learn and a passing score of 80% on the tax law exam. Coordinators must be certified through at minimum Intermediate level. If the scope of returns seen at the site is at advanced level, then the coordinator should certify at Advance level. IRS-SPEC representatives provide a special IRS Site Coordinator training. This course covers all the quality site requirements and other administrative items necessary to effectively operate a VITA site.

Qualified applicants must have the following attributes:
• Must have a Bachelor’s degree and currently enrolled in a business masters’ program at SFSU
• Must be qualified to be employed at time of application
• Must have demonstrated organizational skills
• Must be able to work flexible hours from January through April

Preferred qualifications

Qualifications:
• Ability to manage and coordinate a group of volunteers
• Strong verbal communication skills
• Good interpersonal skills and comfort with a wide range of people
• Computer skills for maintaining site records and troubleshooting problems with volunteer computers and software
• Ability to take initiative and work with minimal supervision

How to Apply: 

Email Professor Katie Hetherington (kkmh@sfsu.edu), VITA Faculty Advisor, with a brief statement of interest (1-2 paragraphs), your resume and student ID number

Application Deadline: 
ASAP

Director of Procurement

Business Name: 
California State University, East Bay
Industry: 
Education
Type of Position: 
Full-Time Job
Grade Level: 
Graduate
Location: 
Hayward, CA
Days/Hours per Week: 
40 hours per week
Pay Range: 
Depending on Experience
Position Description: 

California State University, East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Founded in 1957, California State University, East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, California State University, East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President.

The CSU enjoys a generous benefits program with employer paid life insurance ($100K), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays and the position earns 24 days of vacation and 12 days of sick leave per year. 

Position Responsibilities: 

Under the general direction of the Associate Vice President for Financial Services, the Director of Procurement and Support Services manages the University's purchasing, property, and support services areas while maintaining an environment that complies with federal law, state law, California State University, and University policy. Works independently and with minimal direction to determine and develop approaches to solutions; work is reviewed upon completion for effectiveness in achieving desired results.

Duties include management of Purchasing, Contracts, Asset Management, and Support Services comprised of: Mail Operations, Shipping and Receiving, and Duplicating Services.

The Director provides service to campus departments to ensure timely purchasing and delivery of items; coordinates bidding and selection for major commodities, services, and project contracts; explores new sourcing opportunities to provide the best value and alternatives for the University. In addition, has a wide-variety of duties requiring judgment, initiative, independence, and the ability to handle confidential information with discretion. The incumbent will have direct contact with, and responds to requests, from the President, Vice Presidents, Associate Vice Presidents, Deans, department heads, senior campus officials, Chancellor's Office, and the State Controller's Office.
 

Required Qualifications: 

• Demonstrated knowledge and experience with contracting, bidding, and procurement principles within the daily operations of a procurement office of a complex organization.
• Demonstrated knowledge and experience in managing support services operations.
• Demonstrated ability to interpret and apply federal, state, and local laws associated with various types of contracts and liability processes.
• Must possess excellent analytical, financial, organizational, supervisory, personnel management, interpersonal, and communication skills.
• Must be able to utilize the abilities of those whom she/he supervises by delegating effectively.
• Must be able to organize and prioritize work, be proactive, take initiative, resolve problems, follow through, and simultaneously manage multiple priorities to ensure goals are met in a timely manner.
• Must have attention to detail.
• Ability to work effectively in a strong service environment amid the pressures of constantly changing priorities.
• Ability to analyze complex situations accurately and adopt effective courses of actions.
• Ability to make sound recommendations and decisions regarding complex budget and business management activities.
• Working knowledge of risk assessment and insurance regulations.
• Ability to provide information to staff, faculty, students, senior campus officials, outside agencies, and community members in a courteous manner with an emphasis on customer service.
• Ability to handle confidential information with discretion.

Required qualifications

EDUCATION:
• Bachelor's degree in Business, Accounting, Supply Management, Procurement and Contract Administration, Finance or other closely related field; or an equivalent combination of education and experience.

EXPERIENCE:
• Seven years of recent progressively responsible practical experience, of which at least five years must have involved direct responsibility for managing a wide variety of contracts, procurement, and the management of procurement department staff.

Preferred qualifications

Preferred Skills & Knowledge:
• Master's degree and/or Certified Public Procurement Officer (CPPO) or Certified Procurement Manager (CPM) designation.
• Knowledge of PeopleSoft financial software application.
• Knowledge and background with Procurement card standards and applicability.
• Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
• Familiarity with CSU policies and procedures.
• Strong leadership skills with a strong background in transformational leadership that inspires innovation.
• Strong background in public contracting language desired.

Application Deadline: 
August 11, 2017

Custom Tour Coordinator

Business Name: 
Edible Excursions
Industry: 
Travel & Tourism
Type of Position: 
Part-Time Job
Grade Level: 
All University students
Location: 
Bay Area
Days/Hours per Week: 
To be determined
Pay Range: 
Pay is commensurate with experience $20-22/hr
Position Description: 
Edible Excursions is an award-winning food tour company that offers intimate culinary walking tours in
San Francisco, Berkeley, and Oakland for private and public groups. The small business startup has been
honored by the San Francisco Chamber of Commerce as Small business of the year. We are looking for a
creative, persistent and personable professional to join the team. The ideal candidate will create
customized tour concepts and organize successful custom tours that meet our high-quality expectations
and provide outstanding customer service.
 
 
Position Responsibilities: 
The Custom Tour Coordinator performs a wide variety of marketing, sales and administrative duties. The
ideal candidate develops, sells and manages creative and relevant tour itineraries for private groups. The
Custom Tour Coordinator works closely with the Owner, Operations Coordinator, custom tour prospects,
tour guests, Edible Excursions vendor partners of which there are more than 100, over a dozen tour
guides, and manages the logistics for around 15-20 custom food tour events a month. This role requires
100% accuracy and excellent communication with these six channels. The Custom Tour Coordinator is
responsible for new custom tour concepts, planning and follow-up of all custom tours. This role entails
inside sales and proposal writing for new business. The Custom Tour Coordinator is responsible for
communicating with the Owner on personnel, custom tour clients and partner issues. There are many
perks to this position; chief among them, the chance to sample a lot of good food with the boss.
Applicants should live in the Bay Area, where Edible Excursions’ tours take place.
Required Qualifications: 
Required Knowledge/Skills/Abilities
• Strong oral and written communication skills, excellent interpersonal skills.
• Knowledge of written business communication is a must.
• Self-directed, highly motivated, and responsible.
• Excellent organizational skills (oral and written) and the ability to excel at details.
• Enjoys multi-tasking and works well under pressure and independently.
• Proficiency with iCal, Microsoft Office and generally tech savvy.
• Excellent customer service skills.
• Must be able to work a flexible schedule. This is not a 9-5 job.
• Gracious and supportive; concerned with the interest of others.
• Ethical, confident, creative, and a positive attitude.
• Takes initiative and makes things happen with minimal supervision.
• Thrives in fast-paced, dynamic work environment
• Excellent time management skills
• Instagram, Instagram Story, Facebook, Facebook Live postings
 
Required Experience
• Minimum of 3 years of event planning experience
• Minimum of 5 years living in SF, Oakland, or Berkeley
How to Apply: 

To apply send a cover letter and resume to info@edibleexcursions.net.

Application Deadline: 
Open until filled

Graphic Designer and Web Developer

Business Name: 
Safe Food Alliance
Industry: 
Food Science
Type of Position: 
Full-Time Job
Grade Level: 
All University students
Location: 
Sacramento, CA
Days/Hours per Week: 
Monday-Friday/ 40 hours per week
Pay Range: 
Depending on Experience
Benefits: 

•401k Retirement Savings Plan with an Employer Match
•Employer Paid Long Term Disability, Accidental Death & Dismemberment and Life Insurance
•Health, Dental, and Vision Insurance
•Paid Holidays and Time Off
•Bonus Program (position dependent)
•Relocation Packages (position dependent)
•Tuition Reimbursement

Position Description: 

Under general supervision of the Senior Marketing Manager, the Graphic Designer and Web Developer is responsible for a wide range of activities including; developing marketing design material, updating our company website, and developing graphics for marketing and business development strategies.

Position Responsibilities: 

•Manage and maintain company and annual conference websites.
•Adjust existing web pages as necessary via CMS.
•Add templates and functionality as needed (via PHP, JS, CSS)
•Set up DNS/Hosting.
•Debug performance and stability problems.
•Develop and send HTML emails.
•Create all needed print based marketing materials such as mailers, banners, tri-folds, registration forms, ads.
•Create digital-based marketing material including website, power point presentations, social media ads, and editorial illustrations.
•Review data to better understand deficiencies and strengths of marketing material.
•Analyze email reports, marketing tools and programs after each campaign to understand effectiveness and success rate.
•Communicate marketing campaign results in a technical and non-technical manner.
•Research the food industry to identify better ways to market for business development.
•Work cross functionally to execute the marketing design plan that meets company strategy and goals.
•Support with planning, creating, and delivering marketing programs to support the growth and expansion of company products and services.
•Other duties may be assigned

Required Qualifications: 

•Bachelor of Fine Arts in Graphic Design, Computer Science or other related field.
•Minimum 3 years of experience in design and web development.
•Knowledge of Food Processing, Food Manufacturing – preferred.

Qualifications
•Familiar with Word Press or similar CMS.
•Working Knowledge in JavaScript, PHP, and CSS.
•Ability to improve codebases.
•Strong ability to solve problems, debug code (Google, Stack Overflow).
•Strong knowledge in color theory, accessibility, composition with both print and web environments.
•Proficiency in Adobe Creative Cloud Products.
•Proficiency in Sketch.
•Experience in WordPress theme development.
•Familiar with CSS pre-processors.
•Solid understanding of website performance best practices.
•Familiar with HTML email development.
•Familiar with command line interface tools and ability to interact with servers via SSH.
•Strong research skills.
•Exceptional analytical, writing, and editing skills.
•Extremely detail oriented and organized.
•Highly energetic, resourceful, and creative problem solver.
•Highly proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
•Strong communication skills.
•Must be able to travel overnight infrequently.
•This recruitment will require candidates to submit a sample of their graphic design projects.

How to Apply: 
Application Deadline: 
Open until filled

Marketing Intern

Business Name: 
Fenchel Family Law
Type of Position: 
Part-Time Internship
Grade Level: 
All University students
Location: 
San Francisco, CA
Days/Hours per Week: 
To be determined
Pay Range: 
Commensurate with experience
Benefits: 

Not applicable

Position Description: 

We are looking for an enthusiastic marketing intern to invent our marketing plan and help us grow our business. We are a newly-opened, small family law firm in downtown San Francisco. We are looking to set ourselves apart from the rest of our competitors by having a strong brand presence.

This internship will help you acquire marketing skills and provide you with knowledge of various marketing strategies. You will also gain exposure to the legal world and what it takes to open and grow a new business. This internship will help you acquire marketing skills and provide you with knowledge of various marketing strategies. You will also gain exposure to the legal world and what it takes to open and grow a new business. You will have administrative duties in developing and implementing marketing strategies. Your insightful contribution will help develop, expand and maintain our marketing channels.

Position Responsibilities: 

- Develop a marketing plan
- Collecting quantitative and qualitative data from marketing campaigns and/or social media platforms
- Assist in marketing and advertising promotional activities (e.g. social media, direct mail and web)
- Manage and update company database and customer relationship management systems (CRM)

Required Qualifications: 

- Solid understanding of different marketing techniques
- Excellent verbal and written communication skills
- Excellent knowledge of MS Office, social media platforms, and advertising platforms
- Familiarity with marketing computer software and online applications (e.g. CRM tools, Online analytics and Google Adwords)
- Passion for the marketing industry and its best practices

Preferred qualifications

- Prior experience in marketing preferred. 

How to Apply: 

Email your resume/CV and portfolio, if available to valerie@fenchelfamilylaw.com

Application Deadline: 
ASAP

Ian M. Dunham, Ph.D.

Ian M. Dunham is Assistant Professor of Business and Society/Sustainable Business in the Management Department in the College of Business at San Francisco State University. He currently teaches the seminar course Business and Society (BUS 682). As an instructor, his main goal is to help students question conventional wisdom about social, ethical, environmental, and regulatory issues facing businesses by analyzing case studies and thinking critically about current events and macroeconomic trends.

Photo: 
Role: 
Faculty
Department: 
Position: 
Assistant Professor
Office: 
BUS 344
Phone: 
(415)338-2202
Office Hours: 
Summer 2018- NONE
Advising Duties & Hours: 
None
Terminal Degree: 
Ph.D.
Education: 
  • B.A. Geography, University of Colorado at Boulder
  • M.A. Geography, Temple University
  • M.B.A. University of Oxford, Green-Templeton College
  • Ph.D. Geography and Urban Studies, Temple University

Senior Accounts Payable Specialist

Business Name: 
Northern California Presbyterian Homes & Services
Industry: 
Healthcare
Type of Position: 
Full-Time Job
Grade Level: 
All University students
Location: 
San Francisco, CA
Days/Hours per Week: 
5 days/8 hours
Pay Range: 
$25- $28 per hour
Benefits: 

Benefited position - health, dental, vision, 403B and pension plan. Personal Time off. 

Position Description: 

TITLE: SENIOR ACCOUNTING SPECIALIST
FLSA: Non-exempt
SUMMARY:
Performs a variety of specialized accounting duties including processing vendor invoices, verifying account coding, setting up vendor in A/P system, issuing 1099, reconciliations and processing journal entries, in support of the Accounting Department and in accordance with NCPHS policies and procedures.KNOWLEDGE,

SUPERVISORY RESPONSIBILITY: None
REPORTS TO: Controller and receives work leadership from Accounts Payable Lead

Position Responsibilities: 
  • Inputs accounts payable invoices into the accounting system for all NCPHS communities daily. Reviews for accuracy accounts payable tags prepared by other communities. Ensures all invoices, including utilities and check request forms are properly coded and approved. Reviews NCPHS credit card statements and verifies transactions with supporting documentation.
  • Processes weekly accounts payable checks as directed and distributes the checks via US and interoffice mail.
  • Processes all incoming and outgoing accounts payable mail, including ensuring refund checks are properly coded and distributed as needed. Responds to internal and external inquiries on status of accounts payable invoices. Sets up new vendors in the accounting system. Reconciles vendor statements to ensure invoices are paid in a timely manner and any discounts are taken. Prepares check request forms for purchases from outside vendors.
  • Assists Senior Accountants with data entry of journal entries as needed.
  • Assists in training of others NCPHS employees and accountants on how to perform accounts payable functions as needed.
  • Performs other work as assigned.
Required Qualifications: 
  • Administration/Business Management – Acts appropriately within company and department; demonstrates cooperative spirit, respects the rights and abilities of others; begins work on time; supports the NCPHS Mission, Core Values, decisions, and initiatives of the organization and manages competing demands on time and remains focused on key objectives.
  • Customer Service (includes residents, internal customers/staff and vendors) – Determines the customers’ needs and wants; demonstrates high commitment to customers; analyzes problems from different points of view; draws accurate conclusions from quantitative information.
  • Communication/Interpersonal Skills – Produces exceptional written materials; speaks fluent English; listens closely to others; brings conflict into the open and attempts to resolve it; demonstrates a positive attitude; exhibits patience and understanding; maintains composure; exhibits good judgment, maintains confidentiality and is considerate in all dealings with others.
  • Technical: Job Knowledge, Current Technology – Understands all job functions and responsibilities; understands capabilities and uses of applicable NCPHS systems to manage workload; demonstrates knowledge and adherence to NCPHS Corporate Compliance and conducts work tasks safely and in compliance with Safety Programs.

JOB FUNCTIONS:

  • Intermediate knowledge of accounting practices and procedures. General knowledge of office procedures and use of office equipment.
  • Organizational and analytical skills to plan and complete work assignments with minimal supervision and within established deadlines. Proficient skills with Microsoft Office suite of products (Word, Excel, Outlook) and ability to quickly learn accounting and property management software applications.
  • Demonstrated ability to calculate figures and accurately input data into computer and 10 key calculator.
  • Ability to act with patience, tact, and courtesy in dealing with staff and vendors under demanding and difficult conditions. Sensitivity and understanding of the issues related to aging.

PHYSICAL REQUIREMENTS:
Physical skills and ability to perform work that requires continual sitting, walking, stooping, bending and lifting up to 35 pounds.

Preferred qualifications

High school graduate with additional training in accounting/bookkeeping or a college graduate with a concentration in business/accounting. Minimum of three (3) years of accounts payable or bookkeeping experience.

How to Apply: 

Please submit resume and cover letter to Belinda Ong at  bong@ncphs.org

Application Deadline: 
ASAP

Tax Manager

Business Name: 
Stanford University
Industry: 
Education
Type of Position: 
Full-Time Job
Grade Level: 
Graduate
Location: 
Palo Alto, CA
Days/Hours per Week: 
40 hours per week
Pay Range: 
Depending on Experience
Position Description: 

Stanford University is one of a select group of American universities that have achieved eminence in both undergraduate and graduate education and in a broad range of academic disciplines. The University is internationally recognized for the quality for its teaching and research, its distinguished faculty and its outstanding student body.

In a highly complex and constantly changing backdrop, the University Controller’s Office is responsible for creating an environment which promotes innovative and sound business policies and practices that balance controls, compliance and customer service. The organization consists of approximately 65 professionals, responsible for a broad range of financial activities, including Financial Accounting and Reporting, Payroll, Capital Accounting, Real Estate Accounting, Fund Accounting, Investment Accounting, and Tax Compliance.

Reporting to the Associate Tax Director, the Tax Manager is responsible for monitoring and reporting on tax compliance efforts of central, school and department administrative units, and Stanford related entities. The Tax Manager will provide tools to educate and keep Stanford community current on tax matters. The Tax Manager will also participate as a key member in the preparation of the University and its controlled entities’ tax returns.

Position Responsibilities: 

• Assist with conducting tax compliance and risk assessments at central, school and department administrative units and at Stanford’s controlled entities.
• Maintain and develop necessary tax information for Stanford related entities.
• Lead the effort to assure that Stanford receives all necessary tax data from hundreds of investment sponsors. Interface with the Stanford Management Company and outside tax accountants. Present annual questionnaires to sponsors.
• Complete tax schedules, reporting holdings and transactions with our related entities. Review tax returns and related data provided by outside tax accountants.
• Provide and enhance tools to educate the Stanford community in tax compliance matters. Strengthen internet presence, develop training programs and raise profile of department.
• Provide tax advice on designated matters to university departments.
• Prepare and review tax returns as necessary.
• Identify opportunities for process improvements; lead process improvement initiatives.

Required Qualifications: 

• Bachelor’s degree and eight years of relevant experience or combination of education and relevant experience. J.D., CPA, MBA, Masters in Tax, or similar degree and five years of relevant professional experience or combination of education and relevant experience preferred.

Knowledge, Skills and Abilities
• Expertise preparing or reviewing tax returns applicable to Stanford. Expertise with Forms 990 and 990-T, or with exempt organization law.
• Strong substantive tax knowledge; tax research skills; knowledge of exempt organization law desired.
• Understanding of alternative investments and their tax issues.
• Demonstrated ability to educate groups of tax and non-tax professionals.
• Ability to analyze and synthesize complex data; high attention to detail.
• Demonstrated project management skills and ability to contribute/lead as part of a multi-functional team.
• Strong oral and written communication skills, including the ability to clearly and effectively communicate information to internal and external audiences and client groups.
• Advanced knowledge of Microsoft applications, such as Excel, Word, and PowerPoint.

Preferred qualifications

Certifications and Licenses:
• Licensed attorney, CPA, or Enrolled Agent preferred. 

How to Apply: 

To be considered for this position, please apply directly on Stanford’s career site, requisition 75350: http://stanfordcareers.stanford.edu/job-search?jobId=75350

Application Deadline: 
August 30, 2017