Comprehensive benefits package
Manage reception on a daily basis including:
• Greet and direct visitors.
•Answer, direct, and place calls.
•Schedule meetings and manage the use of conference rooms and private offices.
•Coordinate catering, room set-up and A/V or other technology needs.
•Provide courier, messenger, parking, taxi and voucher information.
•Receive and forward faxes and other legal documents.
•Coordinate janitorial and facilities maintenance requests with building management.
•Assist with filing, copying, and document retrieval.
•Fax, mail and complete other administrative tasks as directed.
•Sort and distribute mail as needed; circulate incoming deliveries.
•Post and prepare U.S. mail and overnight deliveries.
•Prepare interoffice pouches.
•Stock refrigerators and snack areas.
•Clean and maintain kitchens as needed.
•Set-up and clear conference rooms.
•Maintain supplies in conference rooms, file/case and supply rooms.
•Run errands for office supplies, lunch orders and other miscellaneous requests.
•Prepare offices for guests and clear/clean guest office upon departure.
•Maintain an internal database of information about firm clients and all related parties to specific matters (including adverse, co-party, and “other” parties).
•Adhere to timely and regular attendance; flexible to planned (and sometimes unplanned) overtime.
• Perform other duties as assigned.
•Prior experience as a receptionist or administrative assistant (in law firm or legal environment preferred).
•Excellent communication, organizational, and interpersonal skills.
•Strong attention to detail.
•Ability to work under pressure, facilitate solutions, multi-task and work independently and as part of a team.
•Must be responsive, reliable and a self-starter, able to work with minimal supervision.
•Exemplary customer service skills and an understanding of the importance of developing effective working relationships with others.
Please forward your resume to StaffRecruitingCA@cov.com and indicate the position you are applying for.